Administration and Finance Manager

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, **Expertise France** focuses its action towards France’s solidarity policy, influence and economic diplomacy.

To support the implementation of the “Sustainable Cities” project, Expertise France is looking for an Administration and Finance Manager.

Indicative tasks to be carried out would include:
**Financial, budgetary and accounting management**
- Responsible for the proper financial management of the project office
- Manage and support project assistants as required on the administrative and financial tasks assigned to them (participation in the preparation of budgets, analysis of financial reports, verification and validation of financial pieces etc.)
- Support to the Project Leader in managing the budget of the whole project in its various activities and actions planned throughout the duration of the project
- Participate in the creation, supervise the implementation of and manage dashboards and other financial tools for the project (budget monitoring, budget forecasting, cash flow monitoring, etc.)
- Analyse and present financial reports and communicate monthly and annual financial statements in a clear manner as required
- Reconcile monthly field cash statements (cash and bank)
- Supervise the implementation of and check the proposed budgets before financial commitments, the amount of payments to be made and budget closures
- Coordinate and monitor the annual audit process, liaising with internal/external auditors
- Effectively communicate and present critical financial issues to management.
- Manage VAT exemption processes.

**Administrative management and procurement**
- Ensure that due diligence procedures are followed in the project's procurement activities
- Oversee the planning and execution of the project's procurement activities (the technical part will be drawn up by the project leader and project experts): preparation of tender documents, publication, organization of selection committees, negotiation and awarding of contracts etc.
- Ensure the financial follow-up and execution schedules of contracts and grants awarded by the project
- Ensure the administrative and financial management of local staff: preparation of job cards, organization of recruitment, follow-up of the wage portage contracts, leave, payment of salaries and expenses etc.
- Plan, control, and monitor the equipment and furniture (inventory management, use of vehicle, fuel, insurance, maintenance, etc.)
- Support the logistics of missions and workshops (hotel bookings, purchase of air tickets etc.)
- Ensure that registration requirements are kept up to date and that statutory declarations and renewals are submitted
- Liaise closely and transparently with all external partners including third party suppliers, service providers and consultants to support the delivery of project objectives
- Supervise and support the logistics of missions and workshops (hotel bookings, purchase of air tickets, visa requests, organization of events etc.), in liaison with the safety department when necessary.

**Transversal**
- Ensures compliance with internal accounting, financial and legal procedures within its scope
- Accompanies and trains the project team in the appropriation of procedures and tools proposal force for the improvement of procedures.

With a total population of 30.4 million people in 2019 and more than 55% living in cities, Ghana has a dense network of urban areas mostly concentrated along the Atlantic coast and in the Ashanti Region. The country is halfway through urbanisation, and has benefited from an urban economic network more advanced than other countries in West Africa. While the first period of urbanisation has generated job creation and opportunities, improved living conditions and reduced poverty for many Ghanaians, the country now faces the challenges of economic efficiency and social inclusion within its urban areas, where globally basic services are still lacking. In addition, unplanned spatial expansion of urban and metropolitan areas and their limited connectivity within and across Ghana’s cities is a challenge, increasing social and environmental costs, unequal and inadequate access to basic services, health risks and ecological damages.

To address these challenges, an integrated programme is proposed by th