Office Administrator

6 days ago

محافظة الغربية, Egypt Operation Underground Railroad Full time

**Organization**:
**Description**:
We are looking for an Office Administrator to join the newly formed team of O.U.R. in Ghana The core responsibility of this position is to ensure the integrity and effectiveness of all aspects of the Company’s office functions. This position has responsibilities in office management, human resources administration, communication, accounting, purchasing, travel, scheduling, planning, and daily contributions in a fast-paced environment.

**Responsibilities**:

- Direct office activities and functions to maintain efficiency and compliance with company policies
- Provide clerical and administrative support for a variety of tasks including some that require more advanced, skilled, or sensitive work
- meetings, webinars, and international conference calls
- Keep track of O.U.R. Ghana’s finances. Manage budget of the office. Enter data into databases, prepare financial statements, process invoices, and support other employees throughout any accounting processes
- Support human resources efforts by organizing and maintaining personnel records, updating internal HR databases and preparing human resources documents
- Prepare payroll, payment of salaries, and statutory payments such as SSNIT and taxes
- Handle HR issues which include scheduling of leave, attendance at work, and other employee related matters
- Keep track of activities of each team member
- Prepares agendas, makes travel arrangements, and coordinates logistics for team members
- Maintain office supply inventory
- Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files
- Provide an energized, professional work environment that represents O.U.R. values
- Facilitate collaborative relationships with all departments
- Serve on applicable committees as requested
- Contribute to cultivating company-wide culture
- Support internal events
- Maintain professional appearance of the O.U.R. office
- Coordinate building maintenance with outside vendors
- Maintain employee kitchen: restock fridge with snacks and drinks, monitor kitchen cleanliness, and organization
- Perform other related duties as assigned

**Qualifications and Requirements**:

- 1-5 years of experience in business, finance, HR and/or office administration
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Strong supervisory and leadership skills
- Ability to prioritize tasks and to delegate them when appropriate
- Ability to function well in a high-paced and at times stressful environment
- Basic understanding of how to operate standard business equipment
- Proficient with Microsoft Office Suite or related software
- Basic accounting experience

**Benefits**:

- Competitive pay
- Private health insurance
- Life insurance
- Paid time off and holidays
- Opportunities to work with an outstanding team who is dedicated to a great cause

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