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Personal Assistant

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Cairo, Egypt Bupa Full time

Personal Assistant **Job Description**: **Personal Assistant** **Egypt - Cairo** **Full Time (40 hours per week)** **Hybrid working options** **Role**: Bupa Global is the international health insurance division of Bupa. We provide customers who want premium international coverage with products and services to access the healthcare they need anytime, around the world, whether at home or when studying, living, travelling or working abroad. Bupa Global has offices around the world including London and Brighton (UK), Dublin (Europe), Miami (USA), Dubai (UAE, in partnership with OIC), Egypt and Hong Kong (China) as well as regional offices in mainland China, Singapore, the Dominican Republic, Bolivia, Panama, Guatemala and Ecuador. In this role you will provide a range of administrative and office management support for the Bupa Global office based in Cairo. The role will include providing executive support to the Managing Director/Finance Director, as well as provide full administration and secretarial support, and communication with internal stakeholders, for the efficient running of the function as a whole. **What you'll do**: - By effectively managing the Directors' diary ensuring the most effective use of their time - Dealing with all incoming mail making sure it is triaged and dealt with swiftly, adhering to deadlines and responded to accordingly. - Act as minute taker in meetings, making notes of actions and then following up these actions in the agreed timescales - By organising documentation for meetings/teleconferences including agendas, minute preparation & distribution. - You will be managing Travel arrangements/expenses - By maintaining a professional and effective communication network across the business and with peers within Bupa, becoming involved in the life of the business. - Complying with and taking into account any requirements from the Egyptian regulators and/or any applicable local regulatory requirements. - Being responsible for the ordering, checking, and gaining approval for invoices, expense reimbursement and monitoring of budgets. - Organising company events or conferences, ordering stationery and supplies - Preserve the confidentiality of the documents, mails and communications in general. **What you'll need**: - Excellent attention to detail with the ability to operate in an unstructured and fluid environment - A good team player with a willingness to support all team members - Proactive, resourceful with the ability to work in a pressurised environment and meet deadlines - Excellent written and verbal communication and interpersonal skills, with the ability to deal effectively with staff at all levels in English and Arabic - Excellent time management skills with the ability to manage multiple priorities and deadlines - Experience in office co-ordination and providing PA support at Executive Director/Director level or similar high level committee - Excellent secretarial and administration skills with fast and accurate audio typing skills (minimum 70-75wpm) - Advanced proficiency in MS Office, especially Outlook, Word, Excel, and PowerPoint. - Knowledge of Payment Order systems, such as PeopleSoft - Background in the global health insurance market, or relevant transferable skills and knowledge from other financial services industries such as Life Insurance, Retail, Commercial or Investment Banking and Wealth Management (if possible) **Why Bupa?** We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do. We encourage all of our people to "Be you at Bupa", we champion diversity, and we understand the importance of our people representing the communities and customers we backgrounds and experiences. Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them. Time Type: Full time Job Area: Administration Locations: Egypt - Cairo Health & wellbeing programme, Cycle to work scheme, Free flu jabs, Financial planning services, Employee mentoring programme, Referral programme, Company pension, Gym membership