Office Administrator

At Elanco (NYSE: ELAN) – it all starts with animals

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals' lives better makes life better – join our team today

Your role: Office Administrator

The Office Administratory is responsible for managing office needs and providing administrative support to HR, Finance, and Regulatory.

Your Responsibilities: 
 
 Office Management

• Ensure effective front desk coverage during core working hours, including welcoming visitors, handling calls, and providing general guidance.

• Maintain up-to-date email distribution lists and internal/external contact lists.

• Manage courier services, ensuring timely handling of incoming and outgoing shipments and mail.

• Own vendor creation and updates on SAP for Egypt.

• Prepare Purchase Orders (POs) and follow up on vendor payments in coordination with Finance.

• Lead office management activities, including ordering office supplies (stationery, supermarket items, etc.), managing utilities and office bills, and coordinating with building management, cleaning companies, security consultants, and other suppliers.

• Support visitors and guests, including issuing invitation letters, preparing consulate documentation, and coordinating travel and stay logistics in Egypt.

• Manage the warehouse, ensuring compliance with local requirements and readiness for inspections at all times.

• Ensure office compliance with health, safety, and security standards.
   

Finance Support

• Ensure local platforms and documentation are up to date and compliant with EGQS (Elanco Global Quality Standards) and EFPs (Elanco Functional Procedures).

• Create shopping carts and support procurement activities as required.

• Receive, verify, and file original invoices, and confirm completion to the Finance team.

• Follow up with the tax consultant to ensure timely tax payments and updated tax approvals.

• Receive, review, and file employee expense reports and confirm submission to Finance.

• Act as the primary point of contact between local suppliers and the Finance team.

• Liaise with relevant governmental authorities for finance, tax, and legal-related matters.

• Handle office petty cash (if applicable), ensuring proper tracking and documentation.

• Support audits by providing requested financial and administrative documentation.

• Participate in ad-hoc projects and tasks as requested.
   

Regulatory Support

• Request and follow up on courier shipments of registration documents and product samples.

• Compile and maintain hard-copy regulatory files in line with local regulatory requirements.

• Support local purchase of regulatory-related equipment and materials.

• Create internal POs and submit registration-related expenses through Elanco systems.

• Coordinate with internal stakeholders to ensure timely regulatory documentation and submissions.
   

 IT Support

• Maintain an up-to-date inventory of local IT equipment.

• Receive, distribute, and track IT tools provided to employees.

• Coordinate with local IT technicians and vendors to support hardware, software, and internet-related issues.

• Escalate IT issues to regional or global IT teams when required.
   

HR Support

• Act as the point of contact with the Social Security representative to submit and receive documentation related to employee registration and de-registration.

• Receive and manage hard-copy employee files related to health insurance and other HR documentation.

• Support HR with onboarding and offboarding logistics (documentation collection, system access coordination, etc.).

• Assist with employee communications and local HR administrative processes as needed.

What You Need to Succeed (minimum qualifications): 

• Bachelor's degree in Business Administration or a related field.

• Minimum of 2 years of experience in an administrative, office management, or corporate support role.

• Fluency in English and Arabic (written and spoken).

• Strong organizational and time-management skills with high attention to detail.

• Ability to manage multiple priorities and work independently in a fast-paced environment.

• Proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).

• Experience working with SAP or similar ERP systems is a plus.

• Strong interpersonal skills and ability to interact professionally with internal and external stakeholders.

Additional Information: 

• Travel: 0-10% 

• Location: Cairo, Egypt
   

Don't meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles 

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status