Executive Secretary

Objective of the position:
The role is responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow.

Core Competencies:

- Excellent Written and Oral Communication Skills
- Good time management skills and ability to multitask.
- Planning & Organizational Skills
- Accountability
- Creative & Innovative Thinking
- Confidentiality
- Must work with integrity and professionalism.

Qualifications/Experience:

- University degree (Bachelors) & a minimum of 2 years related work experience.
- Excellent command of English language.
- Experience using computers and office software packages (MS Word, Excel, PowerPoint, etc.).
- Strong written and oral communication skills
- Excellent teamwork and interpersonal skills, able to work independently as well as in collaboration with colleagues, student members, and stakeholders.
- Robust work ethic, and effective time management and organizational skills, including the ability to manage multiple tasks, work under pressure and meet deadlines.

**Job Description**:

- Manage the day-to-day administrative affairs, including managing calendars, setting scheduling priorities, coordinating appointment, preparing meeting documents, minute
- keeping.
- Answer phone calls and take messages for the management or colleagues.
- Maintain the daily, weekly and monthly agenda to keep track of the workflow in office.
- Set up for meetings, appointments, and interviews.
- Keep track of teaching staff database.
- Prepare and distribute ministry related memos, forms, and reports.
- Maintain a filing system and do regular checks of the documents.
- Provide administrative support, including file administrative, student, staff, and electronic database records to ensure compliance with University policies and procedures.