Executive Secretary

1 week ago

القاهرة, Egypt AccorHotel Full time

**Company Description**
We are seeking a highly organized and efficient Executive Secretary to join our team in Cairo, Egypt. As the Executive Secretary, you will play a crucial role in supporting our senior leadership team, ensuring smooth operations of the executive office, and facilitating effective communication within the organization.

Main Duties:

- Manage the executive's calendar, schedule appointments, and coordinate meetings
- Handle confidential and sensitive information with the utmost discretion
- Prepare and edit correspondence, presentations, and reports
- Act as a liaison between executives and internal/external stakeholders
- Organize and maintain filing systems, both digital and physical
- Coordinate travel arrangements and prepare itineraries
- Take and distribute meeting minutes
- Assist in planning and organizing company events and functions
- Provide administrative support to other departments as needed
- Implement and maintain office procedures and systems
- Monitor and order office supplies
- Greet and assist visitors to the executive office

**Qualifications**
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Proven experience as an Executive Secretary or in a similar role
- Excellent written and verbal communication skills in both English and Arabic
- Strong proficiency in Microsoft Office Suite and other relevant office software
- Exceptional organizational and time management skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Keen attention to detail and accuracy
- Strong interpersonal skills and ability to interact professionally with senior executives and stakeholders
- Demonstrated discretion and ability to handle confidential information
- Problem-solving skills and ability to work independently
- Flexibility to adapt to changing priorities and deadlines
- Knowledge of office management procedures and corporate communication protocols
- Experience in scheduling and calendar management
- Ability to work under pressure and meet tight deadlines

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