Administrative Assistant

9 hours ago


مصر, Egypt Amideast, Inc. Full time

**COMPANY DESCRIPTION**

Provides logístical and administrative support to the Scholarships and Exchange Programs Department on all programs ensuring timely and accurate delivery of activities and services.

**RESPONSIBILITIES**

Tasks and responsibilities for this position include, but are not limited to, the following:

- Support in the administrative and logístical requirements for the programs team including the accommodation and travel arrangements in coordination with the Admin department
- Handle procurement requests
- Handle transportation arrangements with Admin team
- Handle photocopying and scanning requests for the department
- Handle the communication (verbal and written) with the program participants and/or potential participants
- Maintain an organized and efficient filing system for all program documents whether in hard copies or soft copies uploaded on Sharepoint.
- Develop forms and documents for organizing data.
- Provide support in updating the Scholarships and Exchange programs’ Alumni database as needed
- Schedule meetings and take meeting minutes if needed
- Handle sending out letters, documents, and courier requests
- Provide logístical support in the organizing and implementation of the events organized by the department
- Support programs team whenever needed

**Qualifications and Skills**

**_ Required_**
- Bachelor’s degree in any discipline
- 0-2 years of admin work experience
- Effective communication skills (written and oral)
- Good command of MS Office
- Ability to multi-task, and work both as a team and independently

**_Preferred_**
- Ability to work under pressure
- Prior work experience or internship in an NGO
- Detail-oriented
- TOEIC score of 400 or equivalent

**WORK ENVIRONMENT**

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a full time, temporary, or hybrid basis)
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
- Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.



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