Administrative Specialist

7 months ago


مصر, Egypt Veipex Technology Full time

This is a full-time role as an **Administrative Specialist **at VEIPEX.

**Job Summary**:
**Responsibilities**:

- Responsible managing expense reports, scheduling appointments, and organizing travel arrangements and Events.
- Support operations for one or more departments in the company
- Coordinate monthly reports and schedule meetings and interviews
- Organise and run international company events including logistics
- Manage quarterly and annual executive meetings
- Collaborate across teams on activities and initiatives
- Manage suppliers and stakeholders
- Maintain office filing system and update databases
- Create and update written documents and presentations
- Monitor and order office supplies
- Track and manage vendor relationships
- Handle customer service inquiries
- Process and maintain accurate records of customer information, orders, and invoices
- Schedule and manage staff calendars and appointments
- Prepare meeting agendas and take minutes
- Generate reports and manage filing systems
- Create and maintain spreadsheets, databases, and documents
- Assist with data entry, mail sorting and other tasks as needed

**Requirements and Qualifications**:

- Perfect in English.
- Age from 20 to 30 YRS.
- Bachelor’s degree in business administration or related field preferred
- At least 3 years of administrative experience and maximum 05 YRS
- Excellent organizational and time management skills
- Have experience to handle Government Documents (Taxes, Social Insurance...etc)
- Experience in IT Services Companies preferable
- Experience in Software Companies preferable
- Excellent communication skills, both written and verbal
- Proficiency in using Microsoft Office Suite Outlook and other relevant software (Word, Excel, PowerPoint)
- Strong attention to detail and ability to multitask
- Ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills
- Proficient in Microsoft (MS) Office Suite and database software
- Ability to work independently and multitask
- Professional demeanor

Application Question(s):

- what is your current salary?
- please provide your expected salary?
- are you less than 30 Years old to fit this position?
- Which Area you living?
- are your EXP from 02 up to Five years maximum to fit this position?

**Education**:

- Bachelor's (required)

**Experience**:

- IT SERVICES companies: 2 years (required)
- Software Companies: 2 years (required)
- Microsoft Office: 2 years (required)
- Government documents: 2 years (required)
- Admin and secretary: 2 years (required)

**Language**:

- English (required)



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