Admin Assistant
3 days ago
The Organization
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence;
Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies;
Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence
**Purpose**:
To provide administration and Logistic support to Emergency response Program and to support the Program team in achieving their goals in line with Plan policies and guidelines.
Dimensions of Role
This post holder supervises all janitors and drivers related to the Emergency Program.
Accountabilities and Main Work Activities
Set up logistics for workshops, hotel reservations, teleconferences and meetings to include hiring equipment etc Maintain and improve paper and electronic filing systems
Maintain departmental diaries and plan team meetings
Co-ordinate staff responses to cross-organizational initiatives
Manage the administration of contracts with external suppliers and consultants
Purchasing and distribution of books, journals and small items of equipment
Support DRM team liaising with Communications team
Manage and maintain stores and equipment for emergency deployments
Support P&C team as required to manage roster database
Assist of Monitor and controls the transportation services, vehicles utilization with assist scheduling of vehicles movements according to the written requirements of Field Staff movements.
Check and track finance reports of departmental expenditure and monitor financial commitments.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies; Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; Ensures that Plan Egypt contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership C ompetencies
Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative. Creating a climate of trust inside and outside the organisation by being open, honest and transparent. Holding myself and others to account for decisions and impact on others. Doing what I say I will do. Working effectively with others, inside and outside the organisation, includi
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