Document Controller
4 days ago
**Contrôleur de documents**
**Résumé du poste**
Soutenir et assister les équipes de gestion de projet régionales dans la gestion et le contrôle de leur documentation des clients et des fournisseurs, c'est-à-dire les propositions, les problèmes liés aux produits et les dessins/documents, de manière efficace.
**Rôles et responsabilités**
- Maintenir un registre principal de documents comprenant des dessins, des spécifications, des procédures et des plans.
- Examiner des documents tels que des plans, des dessins, des ordres de modification et des spécifications pour vérifier leur complétude et l'exactitude des données.
- Suivre et surveiller avec toutes les parties prenantes le calendrier des dates d'échéance pour les dessins, les spécifications, les logiciels, les manuels techniques et autres documents.
- Préparer et maintenir un système de classement dans diverses plates-formes de collaboration, par exemple Aconex, SharePoint, selon les besoins du projet. Ce système de classement permet à l'équipe de direction d'obtenir des documents émis par les clients et les fournisseurs, à jour lors de la réception, de l'enregistrement et du traitement pour examen et approbation par des organisations internes et externes.
- Gérer le flux de correspondance entrante et sortante de l'entreprise via des transmissions appropriées ; veiller à ce que les documents sortants soient exacts, conformes aux normes et politiques de l'entreprise, acheminer la correspondance vers les associés appropriés ; et protéger et sécuriser les informations confidentielles et propriétaires.
- Copier ou scanner des documents ; organiser, conserver et protéger les fichiers et la base de données.
- Examiner et vérifier les documents de projet pour leur complétude, leur format et leur conformité aux exigences du contrat.
- Soumettre la documentation de projet à l'équipe de direction pour leur approbation et transmettre les documents approuvés au client.
- Distribuer la documentation à l'équipe de projet et aux clients pour examen et commentaires.
- Recevoir, distribuer et suivre les commentaires reçus des clients.
- Collaborer avec les ingénieurs, les responsables, les clients et d'autres parties prenantes pour discuter du projet, préparer des documents ou modifier les calendriers de contrat.
- Collaborer avec les auteurs de documents ou le personnel de liaison des ingénieurs pour résoudre les divergences et compiler les changements nécessaires aux documents.
- Mettre à jour les modifications des enregistrements de contrôle informatisés ou manuels ; diffuser les documents et informer les services concernés.
- Fournir un soutien à d'autres départements dans le cadre du projet, par exemple en facilitant la circulation des informations de l'entreprise.
**Exigences**
- Diplômé dans n'importe quelle discipline, de préférence dans le domaine technique.
- Maîtrise de la langue française au niveau DELF-B2 ou DALF-C1. Certificat de l'Alliance Française (institut d'apprentissage du français).
- Doit avoir une expérience solide de 3 à 8 ans dans le contrôle de documents dans le domaine de l'ingénierie, de la fabrication ou de la construction.
**Autres compétences**
- Adaptabilité pour faire face à divers systèmes et procédures applicables à une variété de projets.
- Capacité démontrée à communiquer efficacement à la fois verbalement et par écrit.
- Volonté et proactivité pour travailler dans des délais serrés et assumer la responsabilité des tâches assignées.
- Capacité à gérer le processus de contrôle des documents de manière indépendante avec un minimum de supervision.
- Capacité à utiliser Word, Excel, PowerPoint, etc. comme outils pour permettre une évaluation efficace des informations et une présentation de rapports à la direction.
**Outils**
- MS Office : Excel, Word, PowerPoint, etc.
- Aconex, SharePoint, EDMS et DEMACS
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