Special Assistant

6 months ago


مصر, Egypt United Nations Full time

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed personnel wishing to make a change.

If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.

The Special Assistant reports to the Chief, Representative Office in Cairo.

**Responsibilities**:
Keeps abreast of key political and other developments related to UNRWA’s work in Egypt and advises the Chief, Representative Office in Cairo (C/ROCA) accordingly; undertakes research and prepares briefings, speeches, presentations, correspondence and other documents on a range of related topics; may represent ROCA in internal and external meetings, as requested; proactively follows up on all issues related to the running of ROCA to ensure timely deliverables.

Liaises with relevant UNRWA HQs, Field Offices and other Representative Offices on policy, planning, internal reporting and other organizational matters and prepares related deliverables.

Facilitates supervisor’s interactions with various external partners and contributes to the enhancement of communication and relationships with counterparts and partners; gathers and analyses intelligence and information and assists C/ROCA in keeping donors and partners informed.

Liaises with United Nations Country Team (UNCT), Operations Management Team (OMT), other interagency groups and individual UN agencies in Egypt on matters relevant to ROCA and ensures that the Agency interests are served, and input required delivered.

Undertakes translation of documents, reports and correspondence from Arabic into English and vice-versa for internal and external use; coordinates with Headquarters on the translation of official documents as necessary; provides interpretation at external meetings and other official functions as necessary.

Organises UNRWA high-level visits to Egypt, ensuring protocol matters and logístical arrangements related to such visits are addressed; receives and greets high ranking officials/visitors, attending meetings and preparing notes.

Assists C/ROCA in managing the Office in terms of the administrative, human resources and procurement functions by:

- Following up on administrative, human resources and procurement related issues to ensure the smooth running of office operations.
- Preparing the annual budget in coordination with the Finance Department and Executive Office and handling imprest fund with related cash and debit card payments.
- Handling transactions with suppliers and contractors, including approvals using the REACH system, and liaising with other interlocutors such as banks and treasury as appropriate.
- Preparing contracts, terms of reference, and temporary assistance requests; monitoring implementation and renewals, ensuring timely delivery of services.
- Maintaining records of the office’s assets ensuring their appropriate locator /coding and coordinates with the relevant Dept./staff their functioning, replacement (surveys) and other related actions according to the applicable regulatory framework.

Competencies
- Planning and Organizing
- Coping with Pressure and Setbacks
- Persuading and Influencing
- Relating and Networking
- Learning and Researching
- Outstanding diplomatic skills and the ability to utilize tactful but firm approaches to maintaining excellent working relationships with senior staff and people from diverse backgrounds.
- Positive attitude and proven ability to exercise the initiative and necessary resourcefulness to solve emerging issues.
- Detail-oriented, reviewing outputs for compliance with quality standards in terms of content and presentation.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results

Education
A university degree from an accredited educational institution in International Relations, Business or Public Administration, International law, Political Science, Communication or a related field.

Work Experience
At least five years of relevant experience in communications/public relations/Liaising, management/administration and/or conducting research in an international, governmental or a similar setting is required.

A university degree from an accredited educational institution in International Relations, Business or Public Administration, International law, Political Science, Communication or a related field is required.

Experience in international and multilateral relations is required.

Knowledge of the Middle East and the Palestine refugee issue is desirable.

Experience with SAP system is desirable.

Master’s degree in a related discipline is desirable

Are you currently residing in Duty station. Please specify your current location is required.

Languages
Excellent command of spoken and written English and Arabic.

Assessment

Special Notice

Conditions of service:

- Grade an



  • مصر, Egypt CA Global Headhunters International Full time

    Reference No. SFBLR35 **Reference Number: SFBLR35** **Responsibilities**: - The role of the position holder will be to provide overall support to the Office of the Executive Vice President in the management of the cluster’s strategic planning activities, the monitoring of these activities on an ongoing basis, and the preparation of various reports and...


  • مصر, Egypt CA Global Headhunters International Full time

    Reference No. SFBLR35 **Reference Number: SFBLR35** **Responsibilities**: - The role of the position holder will be to provide overall support to the Office of the Executive Vice President in the management of the cluster’s strategic planning activities, the monitoring of these activities on an ongoing basis, and the preparation of various reports and...


  • مصر, Egypt World Food Programme Full time

    **.**: **ABOUT WFP**: The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children,...

  • Executive Assistant

    6 months ago


    مصر, Egypt FlairsTech Full time

    Details Required Experience 3 Department Business Operations & Support Services Career Level Position Location Cairo / Alexandria **Skills**: - Communication Requirements and responsibilities Job Summary: The Executive Assistant provides comprehensive administrative support to high-level executives, enabling them to focus on strategic activities and...

  • Admin Assistant

    4 weeks ago


    مصر الجديدة, Egypt Gulf Travel and Tours Full time

    Job Title: Administrative Assistant (Entry-Level) Location: [Heliopolis], [Cairo] , Entry-Level Position Overview: The Administrative Assistant will work in a visa team, will provide vital support to the travel agency’s day-to-day operations, ensuring efficient communication, organization, and client satisfaction. This entry-level role is perfect for...

  • Admin Assistant

    2 months ago


    مصر الجديدة, Egypt Gulf Travel and Tours Full time

    Job Title: Administrative Assistant (Entry-Level) Location: [Heliopolis], [Cairo] , Entry-Level Position Overview: The Administrative Assistant will work in a visa team, will provide vital support to the travel agency’s day-to-day operations, ensuring efficient communication, organization, and client satisfaction. This entry-level role is perfect for...

  • Sous Chef

    8 months ago


    مصر, Egypt Hilton Full time

    Sous Chef - Sea Food Speciality Restaurant A Sous Chef will work closely with the Executive Chef to manage all aspects of the kitchen to deliver an excellent Guest and Member experience while managing food provisions, assisting with guest queries, and controlling costs. **What will I be doing?** A Sous Chef, will work closely with the Executive Chef to...


  • مصر, Egypt ABB Full time

    **Customer Operat. Special.Key account**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every...

  • Executive Assistant

    5 days ago


    مصر الجديدة, Egypt Meta Dimension Concepts Full time

    **Job Title: Executive Assistant** Meta Dimension Concepts is an architecture and creative consultancy office offering comprehensive architectural solutions, designs, plans, and both interior and exterior services. We also specialize in marketing and branding solutions. Our growing network includes sister companies like Integrated Food Franchising (I.F.F.)...

  • Executive Assistant

    6 months ago


    مصر, Egypt Premier Fitness Service Full time

    Are you an experienced and proactive Executive Assistant with a passion for providing high-level support to top executives? Are you adept at managing complex schedules, coordinating meetings, and handling confidential information with discretion? If so, we want you to join our team as the Executive Assistant to the CEO at POWEROP. **About Us**: POWEROP aims...

  • CEO Personal Assistant

    6 months ago


    مصر, Egypt Advansys Full time

    Act as the primary point of contact for the CEO, managing communications and correspondence. - Coordinate and manage the CEO's schedule, ensuring all meetings and appointments are organized and prioritized. - Handle confidential and sensitive information with discretion. - Prepare and edit documents, presentations, and reports for the CEO. - Manage travel...


  • مصر, Egypt ElGouna Film Festival Full time

    **El Gouna Film Festival** **This is an onsite, full-time project-based temporary role.** **Job Summary** Reporting to the Artistic Director, the Assistant will provide a wide range of services in support of the Artistic Director and the efforts of the Artistic Team. Key responsibilities include handling internal and external communications, scheduling,...

  • Executive Assistant

    6 months ago


    مصر, Egypt robusta Full time

    **Who we are (Company introduction)** Robusta Technology Group (RTG) is a key driver of digital transformation by providing a holistic tech ecosystem. RTG works with its local and international partners to help build digital customer experiences, establish remote engineering hubs and build ventures across multiple industries and domains. In this pursuit,...


  • مصر, Egypt Novartis Full time

    393377BR **Administrative Assistant**: Egypt **About the role** Location: Cairo, Egypt #LI-Hybrid About the Role: As an Administrative Assistant you will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with the intended requirements. This role...


  • مصر, Egypt Boehringer Ingelheim Egypt LLC Full time

    **The Position** We are looking for a Team Assistant for Animal Health, based at Cairo Egypt. The successful incumbent will assist in the day-to-day Animal Health activities and provide administrative support to the Business Unit Head and his team. Most part of the job includes people management, organizing and participating in meetings and events. Support...


  • مصر, Egypt Euronet – EFT Segment Full time

    We offer attractive work conditions and opportunity to gain international business experience. **Key Responsibilities** - Telephone/mail attention to incidents and claims - Communication to the customer/trades of the status of payments - Administrative support to the Sales Department and elaboration of annexes to contracts - Documentation and administration...

  • Admin Assistant

    7 months ago


    مصر, Egypt DigiSay Full time

    **The Big Picture** DigiSay is a leading MPN (Multi-Platform Network) in the MENA region that has diversified its portfolio of services to be specialized in the media sector but aiming for those services to be scalable and technology-based. DigiSay's objective is to become one of the biggest digital media companies in the EMEA region using technology and...


  • مصر, Egypt Future Pipe Industries Full time

    **Reports to: Geo Market Manager**: **Category: FTE**: **Unit / Division / Department / Section: People & Culture**: **Location - Egypt**: JOB PURPOSE Provide effective administrative assistance to the Management and serve as a liaison to the management team, organize and coordinate executive outreach and external relations efforts and oversee special...

  • Executive Assistant

    4 days ago


    مصر الجديدة, Egypt Meta Dimension Concepts Full time

    **Job Title: Executive Assistant** **Experience: 3 years, with knowledge of Computing and Artificial Intelligence.** **Job Summary**: **Key Responsibilities**: - Calendar and Schedule Management: - Manage and coordinate the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prioritize and resolve scheduling...

  • Teaching Assistant

    6 months ago


    مصر, Egypt Zewail City of Science and Technology Full time

    **Job Profile** **Deadline** September 5th **Languages** English **Job Category** Teaching Assistant **Description** - Attending Lectures with Faculty. - Preparing Lab Manual and New Experiments for the whole Course. - Assist in labs,lab grading,course material preparations and record keeping. - Prepare lecture material, bulletin board displays,...