Team Assistant
5 days ago
Critères de l'offre
**L'entreprise**: OMS
OMS
Description du poste
OBJECTIVES OF THE PROGRAMME
To strengthen the capacity of Member States to generate and utilize reliable information, evidence, innovation and knowledge for the development of health systems and for improving population health outcomes.
DESCRIPTION OF DUTIES
Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
In line with WHO procedures and rules, provide secretarial support during intercountry meetings, including issuance of letters and TRs for temporary advisers and participants.
Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
Files documents in accordance with the filing system in use and obtain relevant information/background as required.Replace other assistants within the department, and perform other relevant duties within their scope of responsibility as required.
REQUIRED QUALIFICATIONS
Education
**Essential**: Completion of secondary education supplemented by secretarial training.
**Desirable**: University degree in business administration, social sciences or related field an asset.
Experience
**Essential**: At least two years of relevant secretarial/ administrative experience.
**Skills**:
- Good filing and organizational skills.
- Ability to maintain good working relationships with national and international staff.
- Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.
WHO Competencies
Communication
Producing results
Teamwork
Moving forward in a changing environment
Knowing and managing yourself
Use of Language Skills
**Essential**: Expert knowledge of English. Expert knowledge of Arabic.
**Desirable**: Intermediate knowledge of French.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office
environment; IT Skills; etc.)
- Ability to operate Enterprise Resource
Planning (ERP)/Oracle systems an asset.
REMUNERATION
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level.
1 -Your profile on Stellis is properly completed and updated.
2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.
3- Your experience records are properly entered with elaboration on tasks performed at the time.
**Enhanced WHO Global Competency Model**:
A written test may be used as a form of screening.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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