Executive Assistant to Country Representative

5 months ago

القاهرة, Egypt United Nations Development Programme (UNDP) Full time

**LOCATION**:
Cairo, EGYPT

**TYPE OF CONTRACT**:
Service Contract

**STARTING DATE**:
**APPLICATION DEADLINE**:
25-Aug-24 (Midnight New York, USA)

**POST LEVEL**:
SC-3

**DURATION OF INITIAL CONTRACT**:
One Year

**TIME LEFT**:
2d 13h 53m

**LANGUAGES REQUIRED**:
Arabic English

**EXPECTED DURATION OF ASSIGNMENT**:
12 Months

**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In support of the Arab Republic of Egypt’s Vision 2030 and the National Strategy for the Empowerment of Egyptian Women (NSEEW), the work of the UN Women Egypt Country Office (ECO) is grounded in the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), the Sustainable Development Goals (SDGs) and the Beijing Platform for Action (BPfA).

Under the Egypt/UN Sustainable Development Cooperation Framework 2023-2027 and the Entity’s portfolio therein, UN Women implements its triple mandate of supporting normative standard-setting to advance gender equality and women's empowerment, implementing national and grassroots programmes grounded in international norms and best practices in partnership with national stakeholders, and strengthening UN system coordination. Over two decades of work in the country has resulted in UN Women ECO consolidating its expertise, partnerships, and investments around three main areas of work: women's leadership and system-wide support to advancing gender equality; women's economic empowerment; and eliminating all forms of violence against women and girls, including harmful practices.

Reporting to the Country representative and Deputy Country Representative, the Executive Assistant is responsible for providing a variety of executive administrative support to the Country Representative and the Deputy Country Representative with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

**Supervisory/Managerial Responsibilities**:
The Executive Assistant to the Country Representative works in close collaboration with UN Women staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas.

**Duties and Responsibilities**:
**1. Provide executive support to the UN Women Country Representative and the Deputy Country Representative**
- Manage the UN Women Country Representative’s and Deputy Country Representative’s calendars and schedule of appointments and meetings;
- Arrange travel and hotel accommodations for the UN Women Country Representative and the Deputy Country Representative;
- Answer and screen calls for the Country Representative with tact and discretion;
- Maintain roster of Country Office contacts.

**2. Provide administrative support to the UN Women Country Representative and the Deputy Country Representative**
- Provide administrative support for meetings, events, and workshops;
- Organize and attend meetings, prepare minutes and summaries;
- Assemble briefing materials and prepare PowerPoint presentations for the Country Representative and the Deputy Country Representative for meetings, missions, and other key events.

**3. Provide effective communication and information management support to the Country Representative’s Office**
- Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women;
- Review, prioritize, and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed;
- Respond to and/or direct inquiries to appropriate units for timely action/response;
- Draft routine correspondence and interoffice circulars;
- Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials.

**4. Provide support to the Country Representative Office’s external relations activities**
- Facilitate the Country Representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
- Meet and greet officials/visitors;
- Ensure protocol matters, receive high ranking visitors/officials, coordinate logístical arrangements related to visits.

**5. Contribute to knowledge building and knowledge sharing**
- Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
- Build and share knowledge and experience related to administrative and operations support.

**6. The incum

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