Assistant, Regional Director’s Office

4 days ago

مصر, Egypt World Scout Bureau Full time

**Reports to**: Regional Director

**Duration**: Three years, with the possibility of renewal

**Location**: World Scout Bureau, Arab Support Centre (Cairo, Egypt) [Local hire]

**Summary
The Assistant in the Regional Director's Office plays a pivotal role in providing administrative and

operational support to ensure the smooth functioning of the office. This position requires excellent

organisational skills, attention to detail, and the ability to multitask effectively. The Assistant will

work closely with the Regional Director and other members of the Arab Support Centre team to
facilitate communication, manage schedules, coordinate meetings, and handle various

administrative tasks.

**Responsibilities**
- Administrative support:

- Manage the Regional Director's calendar, scheduling appointments, meetings, and
travel arrangements.
- Prepare and organise documents, reports, and presentations as required.

redirecting them appropriately.
- Maintain office supplies inventory and ensure office equipment is in good working
condition.
- Assist in the preparation and coordination of regional events, workshops, and
conferences.
- Communication and coordination:

- Serve as a liaison between the Regional Director and internal/external
stakeholders, conveying messages, requests, and instructions as needed.
- Coordinate communication within the regional teams, ensuring timely
dissemination of information and follow-up on action items.
- Draft, proofread, and edit correspondence and official documents on behalf of the
Regional Director as necessary.
- Data management and record-keeping:

- Maintain accurate records and databases, including contact lists, project files, and
administrative documents.
- Assist in the compilation and analysis of data for reports, presentations, and
decision-making purposes.
- Ensure confidentiality and security of sensitive information and documents.
- Meeting coordination and support:

- Arrange and coordinate meetings, including scheduling, preparing agendas, and
organising logistics.
- Attend meetings as required, take minutes, and follow up on action items to

ensure timely completion.
- Prepare meeting materials and presentations, ensuring they are distributed to
participants in advance.
- Special projects and other duties:

- Support special projects and initiatives as assigned by the Regional Director,
contributing to the overall goals and objectives of the organisation.
- Assist in the onboarding of new staff members and provide induction on office
procedures and protocols.
- Perform other administrative tasks and duties as needed to support the efficient
operation of the Regional Director's Office.

**Job requirements**

**Experience, skills, and qualifications**
- Degree in business administration, management, or related field.
- Proven experience in administrative support roles, preferably in a regional or international

organisation.
- Excellent organisational and time management skills, with the ability to prioritise tasks and
- meet deadlines.- Strong communication skills, both written and verbal
- Fluency in Arabic and English is a must (other languages are considered an asset).
- Strong digital literacy with excellent use of Microsoft Office suite, Dropbox, Zoom, Slack,
- and other digital collaboration tools.- Attention to detail and accuracy in work, with a high level of professionalism and

discretion.
- Ability to work independently with mínimal supervision and as part of a collaborative team.
- Flexibility and adaptability to changing priorities and willingness to take on new challenges.
- Knowledge of regional issues and cultural sensitivity may be an asset.

**Personal qualities
**- Strong work ethic, self-motivated, proactive autonomous and solutions orientated.
- Ability to work as a team player in a culturally diverse worldwide team of staff and
- volunteers.- Able to work under tight deadlines, manage projects and approach work with a problem
- solving mentality.
- Interested in working for a values-driven organisation, displays honesty, integrity, and a

strong sense of ethics in all actions and decisions.
- Flexible and able to adapt to a changing work environment.
- Willing to occasionally travel overseas and work in the evenings and weekends, as required.

Eager to learn with a sense of curiosity.
- Ability to manage multiple priorities in fast-paced working environment.
- Immediate availability is an asset.

**Summary of employment**

**Terms and conditions**

The WSB offers a range of tangible and intangible working benefits. This is a full-time position with

parties.
- Salary paid monthly will be appropriate to the role.
- Position is based in the Arab Support Centre in Cairo, Egypt.
- Contractual hours of work are a minimum of 40 hours per week, Sunday through Thursday,

but additional hours may be required for the effective performance of the role for which

in the evenings and on weekends, when necessary.
- Holiday entitlement is 21 days per an

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