Assistant Office Manager

4 weeks ago

Cairo, Cairo, Egypt Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

We are hiring an ambitious and forward-thinking candidate to join our established and growing team in Egypt.

Our values shape the way we work, and define the people we want to join us on our journey:

Safety first - Going home safe and well.
Client focus - Deliver on our promise.
Integrity - Always do the right thing.
Create opportunity - For our people to excel.

You'll be responsible for:

Onboarding new hires.Monitor and communicating labor law updates.Updating company handbook as needed.Responsible for preparing the monthly payroll data, adding new hires, the final settlement for resigned employees, and any deductions or compensation.Prepare and manage all employment records related to events, such as hiring, termination, leaves, transfers, or promotions.Support with payroll audits and balances to ensure accuracy.Responsible for recruitment including sourcing, Hiring, follow up on approvals & follow up on probation period, synchronize with direct manager accordingly.Responsible for all Personnel activities and dealing with government authorities, such as labor office, social insurance authorities, and medical insurance and build a strong relationship with them.Reviewing the company policies and ensuring the employees commitment.Generate and Updating Staff cost, Capex and Opex reports.Handle all the medical insurance cases (monthly chronic cases, approvals, complaints, refunds, Emergency Funds).Create and manage compensation and benefits for employees.Manage quotes and negotiate purchase terms and conditions.Prepare and issue purchase orders and agreements.Purchase goods or services that meet the quantity and quality expectations of the organization.Evaluate and negotiate contracts with vendors.Track inventory and restock goods when needed.Manage all procurement activities on Oracle.Monitor e-invoicing portal and ensure payment onetime executions.Administering the tender process, ensuring that pre-qualifying questionnaires and completed, and tender documentation submitted on time.Ensuring that all applicable databases are updated appropriately, and the information input is accurate.Create and manage all needed events.Responsible for all office management activities.Petty cash management and reporting on monthly basis.Participating in Leadership team discussions and plans for business development.Approaching developers and presenting our company's services for collaboration opportunities.Follow up on potential clients and maintain a strong relationship.Support auditors with all requirements needed.Update and manage all company official documents (CR, TAX Card, VAT, Insurance policies etc.).Support finance team with monthly reports for PIT, Social insurance, and payable funds.

You'll need to have:

Experience in a construction environment.Strong written and oral communication skills.Experience in building lasting client relationships and providing support to strong, motivated teams.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

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