Hs & Facilities Manager

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**ROLE PURPOSE**:
Ensure SISAN(store in shape as new). Responsible for property management, soft services, Health & safety and all maintenance related works in the store.

**KEY ROLE SPECIFIC ACCOUNTABILITIES**:

- Manage hard services by ensuring that the store building and all technical areas of the store are regularly maintained to provide a safe, clean and functional environment:

- Electrical systems.
- Telecommunication system.
- Public address speaker system.
- Fire prevention.
- Fire alarm systems.
- HVAC and air ventilation systems.
- Plumbing and water supply systems.
- Vertical transportation systems.
- BMS system.
- Lighting systems.
- Provide soft services by ensuring the following:

- Cleanliness of stores inside areas and parking and outdoor areas.
- Including the store façade and roof.
- Pest control.
- Deep Cleaning
- Manage maintenance costs and service contracts for all store suppliers
- Manage internal suppliers for cleaning & handle performance management through audits and KPIs
- Ensure a safe store for visitors and customers by maintaining regular audits and KPIs, regular evacuations and action plans.
- Responsible for Crisis management routines and actions
- Have a clear understanding of all facilities management within the store and to be able to react in the event of an emergency i.e. Fire systems, water pumps, sprinkler leaks etc.
- Improve the standards and working methods, reduce costs, etc by having an active role in all external supplier routines
- Ensure that the store duty managers are well trained in the event of a store emergency
- Be the owner of the store duty manager checklist and duty manager routines
- Assist with the store duty manager’s training day.
- Carry out audits and reviews of the duty manager processes; Feedback to the store manager.
- Plan and regularly update the peak day planning file
- Schedule and carry out peak day reviews
- Carry out regular audits on SOPS. Realignment when needed
- Assist the regional and store team plan the yearly business plan and to follow up on where we are and to make recommendations where required.
- Plan and manage all maintenance activities related to civil work, cladding, signage, lighting systems and mechanical work.
- Survey all MEP systems and equipment also validation all system status and readings with original equipment/system parameters at operation and maintenance manuals.
- Ensure all conducted services are aligned with safety, cost and quality at the forefront of each project and contract.
- Ensure all operations department work is completed within agreed timeframes.
- Follow and confirm to HSE policies and standards at all times.
- Manage in-house activities with an over-all responsibility of supervisors and facility management technicians as well as external contractors.
- Evaluate contractor’s work and certify contractor’s invoices for payment.
- Prepare various technical reports and progress review reports.
- Monitor progress of all relevant work through site inspections, followed by documenting minutes of all meetings.
- Provide feedback, report to management with opinions and suggestions on improvement of work with safety, and cost being important considerations.
- Check and approve all drawings and technical material where required and give advice accordingly based on experience, research and expertise.
- Participate in annual budget reviews and setting.
- Participate in the tender preparation and review for all maintenance contracts.
- Plan and forecast various maintenance capital projects and major modification/refurbishment jobs for longevity of equipment.
- Respond and co-operate with any Government requirements associated with sites to achieve the work required. Important to ensure compliance with all government departments.
- Develop & Review HSM SOPs
- Secure materials for Both MEP ordinary maintenance & MEP Tasks
- Secure materials needed for Civil & fixing construction comments
- Arrange to fix & developing weak points on the MEP networks
- Manage utilities to minimize cost of consumptions
- Managing maint