Facilities Management Officer

1 day ago

مصر, Egypt AmCham Egypt Full time

Manage General Building Administration:
Facilities Maintenance & Services:
Monitor the facilities to ensure that they remain clean, safe, and well maintained.

Implement security plans and safety needs to ensure that it meets security standards and complies with governmental regulations (in coordination with the premises and Security manager).

Manage and handle all activities related to the administration of the premises:
Premises services (Courier, Subscriptions, Storage, Rent, Security, Cleaning, plants, and Related Purchasing requirements in coordination with the purchasing manager)

Utilities (Telephone, electricity, and Water)

Maintenance and Spare Parts (Fire Alarms and Extinguishers Systems, ACs, Elevators, Generators, Telephone Systems, Copiers, etc.)

Building works (Painting, Electrical, Plumbing, Carpentry, Interior and exterior, etc.)

Building supplies (Lighting, Electrical, Plumbing, Packaging, Office furniture, etc.)

Insurance Documents:
Maintain an updated record of all insurance documents (vehicles, Motorcycles, Comprehensive property, etc.) and follow up to ensure that all policies are in place.

Communicate with insurance companies to get the most competitive offer.

Confer with department managers to arrange for vehicle inspections.

Follow up with insurance representatives for vehicle claims.

Manage the Office/Buffet Supplies Store:
Control in/Out Stock (Inventory Control).

Execute expired stocks.

Prepare and review monthly consumption for all departments.

2. Perform direct supervision of messengers and support staff (16 employees):
Organize and follow up on the distribution of mail, invoices, collections, etc. according to the route schedule and urgency of requests.

Arrange support staff's work assignments.

Review attendance daily and approve vacation requests.

Handle all expenses related to motorcycle consumption and supplies instead of work, mobile allowance, etc.

Devise and implement procedural changes to improve operations related to administrative functions.

3. Handle all expenses related to the administration department:
Review and analyze administrative expenses by preparing itemized reports.

Deliver administrative expenses to all departments for review.

Prepare the administration's annual presentation.

Control budgets for contracts, equipment, and supplies.

4. Maintain continuous contact with government utilities related to work needs.

5. Attend Business Events:
Coordinate with Sponsors and Media for setup arrangements.

Follow up with hotel staff (number of tables, chairs, covers, etc.).

Head Table Assignments

6. Perform other related duties as required.

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