Executive Administrative Assistant

7 days ago

مصر, Egypt Giza Systems EG Full time

Managing appointments, meetings, and events for individuals or teams. This includes coordinating schedules, sending out invitations, and ensuring all parties are informed.
- Maintaining accurate records and databases. This can involve inputting data, updating information, and organizing files in both physical and digital formats.
- Managing office supplies, equipment, and resources.
- Ensuring a well-organized workspace
and facilitating a comfortable working environment
for colleagues.
- Drafting, formatting, and pr oofreading various documents such as reports, presentations, and memos. Ensuring documents are consistent, error-free, and align with company guidelines.
- Coordinating travel plans for employees, including booking flights, accommodations, transportation, and preparing necessary travel documents.
- Assisting with various administrative tasks, such as processing expenses, managing invoices, and handling basic HR-related tasks.

**Personal Skills**:
**1. Organizational Skills**:
Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization in a fast-paced environment.
**2. Communication**:
Strong verbal and written communication skills are essential for interacting with colleagues, and stakeholders.
**3. Time Management**:
Efficiently managing one's own time and the time of others, ensuring deadlines are met and tasks are completed promptly.
**4. Attention to Detail**:
Being meticulous in data entry, record keeping, and document preparation to prevent errors and ensure accuracy.
Customer** Service Orientation**:
A positive and helpful attitude when interacting with colleagues & Stakeholders.
**5. Adaptability**:
Being flexible and open to changes, as administrative roles often require dealing with unexpected situations and tasks.
**6. Confidentiality**:
Maintaining the confidentiality of sensitive information and adhering to privacy regulations.
**7. Interpersonal Skills**:
Collaborating effectively with colleagues at all levels within the organization and building strong working relationships.

**Technical Skills**:
Computer Proficiency:
Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint) and other industry-specific tools.

Problem Solving:
Ability to identify issues, propose solutions, and make decisions that contribute to the smooth running of the organizatio n.

**Job Details**:
Job Location

Cairo, Egypt

Company Industry

IT Services

Company Type

Employer (Private Sector)

Job Role

Administration

Employment Status

Full time

Employment Type

Employee

Job Division

COO Office
Partners & Alliances

Career Level

Entry Level

Years of Experience

Min: 2 Max: 4

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