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Office Manager, Egypt
2 weeks ago
**About Flat6Labs**
Flat6Labs is the MENA region’s leading seed and early-stage venture capital firm, currently running the most renowned startup programs in the region. Annually, Flat6Labs invests in more than 100 innovative and technology-driven startups, enabling thousands of passionate entrepreneurs to achieve their daring ambitions and ultimately become their institutional co-founders.
Launched and headquartered in Cairo in 2011, Flat6Labs has multiple offices across the region, with ongoing plans to expand into other emerging markets.
**About the role**
Flat6labs Office Manager is responsible for the organization and coordination of administrative operations, procedures, and resources to facilitate organizational effectiveness and efficiency of the Egypt office.
**Main Responsibilities**:
**Office Management**
- Manage the daily operations of the office, including supplies, facilities, vendors, and equipment maintenance.
- Oversee administrative staff and coordinate office activities to ensure a smooth workflow.
- Maintain office policies and procedures, ensuring compliance with the company standards and regulations.
- Act as the main point of contact for office-related matters such as building management, mail, deliveries, and supplies. Organize and maintain physical and digital filing systems and ensure data accuracy and confidentiality.
**Team Support**
- Provide comprehensive administrative support to Flat6Labs teams.
- Coordinate and book domestic and international travel (flights, accommodations, transport, visas).
- Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
**Event & Meeting Coordination**
- Plan and coordinate internal and external meetings, including team off-sites, board meetings, and client visits. Manage logistics for events such as venue bookings, catering, and materials preparation.
**Financial Support**
- Support light bookkeeping tasks such as invoice tracking, expense reports, and petty cash reconciliation.
- Liaise with facility management vendors, including cleaning, catering, and security services
- Perform miscellaneous job-related duties as assigned.
**Requirements**:
- Proven experience, at least 5 years, as an Office Manager, Executive Assistant, or similar administrative role.
- Excellent organizational and multitasking skills with a strong attention to detail.
- Proficiency in MS Office (Word, Excel, Outlook) and productivity tools (e.g., Google Workspace, Zoom, calendar apps).
- Experience handling travel arrangements and calendar management for senior leadership.
- Strong communication skills, both written and verbal.
- Discretion and confidentiality when handling sensitive information.
- Ability to work independently, take initiative, and problem-solve in a dynamic environment.
**Bonus if You Have**:
- Experience working in a multicultural environment.
- Knowledge of project management tools (e.g., Notion, Clickup).
**Benefits**
**What’s in it for you?**
- Get the chance to work with high-potential growth startups and bright entrepreneurs from different backgrounds.
- Engage in the buzzing startup community in the MENA region.
- Work in an environment supporting creativity and proactivity, and be part of a small, dynamic team.
- Competitive package including medical insurance at one of the top medical insurance providers.
- Hybrid working model & Flexible working hours
