Office Administrator, Egypt

5 days ago

مصر, Egypt Flat6Labs Full time

Flat6Labs Office Administrator is responsible for the organization and coordination of Flat6Labs Egypt office administrative operations, providing timely support to executive members and supporting Egypt team members with resources to facilitate organizational effectiveness and efficiency. We are looking for someone who should be well-organized, have great time management skills, and be able to act without guidance.

**Main Responsibilities**:

- Manage office budget (petty cash), purchase orders (PO), and procurement.
- Keep updated records of office expenses and costs.
- Organize and maintain the office filing system.
- Establish procedures for record-keeping.
- Ensure security and confidentiality of data.
- Ensure office policies and procedures are being adhered to.
- Monitor and maintain office supplies inventory.
- Maintain a safe and secure working environment.
- Assign and monitor clerical and administrative responsibilities and tasks among office staff
- Ensure housekeeping and maintenance are executed efficiently.
- Coordinate office staff activities to ensure maximum efficiency.
- Assist in organizing company internal/external events.
- Handle reservations for outside office meetings/venues.
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner.
- Handle memos, cheques, and documents that require signing.
- Screen and direct office phone calls and distribute correspondence.
- Transcribing conference calls + meeting minutes when needed.
- Make travel and accommodation arrangements, in addition to visa handling when required.
- Coordinate with regional offices regarding any bookings, documents...etc
- Greet and welcome visitors as soon as they arrive at the office and direct them appropriately.
- Ensure the office space and reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures.

**Requirements**:

- Minimum 2 to 3 years of experience in office management, administration or another similar role.
- Excellent English language skills
- Excellent MS Office knowledge
- Professionalism
- Tech Savy
- Excellent verbal and written communication skills
- Outstanding organizational and time management skills.
- Attention to detail and high level of accuracy

**Benefits**
- Get the chance to work with high potential for growth startups and bright entrepreneurs in the region.
- Engage in the buzzing startup community across the region.
- Work in an environment supporting creativity and proactivity.
- Medical insurance.

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