Office Administrator

Purpose of the Job

To provide efficient and effective Office / Site administration and coordination support for Egypt office, operations &sales teams and general administrative function for Egypt.

Job Accountabilities/Key Responsibilities
- Executing Travel, visas and Hotel arrangements and transfers for management and employees of Aggreko as per the business within optimum time and at efficient cost.
- Safety briefings for visitors to Egypt.
- Cross checking the bills received from various vendors (Housekeeping, Mobile/Landline service providers, meals providers and other service providers). Send the bills to the Finance Department after complete cross checking.
- Daily administrative activities such as attendance checking, ensuring the proper house-keeping is done, maintaining required stock in the pantry and stationary department, supervising the office cleaner and scheduling workflow to meet the daily requirements.
- Ensuring that all the employees across work site are connected through an efficient mobile network.
- Managing leave process for employees on rotation and proactively providing visibility to management on excessive working as well as excessive time at home.
- Support with HR administration function for work permits issuance
- Support with HR administration function for medical claims processing and data collection from employees
- Arranging meetings and conference calls across various locations in the country as per the need of the business.
- Management and administration of the attendance systems for Egypt office.
- Supporting the Operations Manager / Operation Supervisor and team leads in all sites with administrative functions for Egypt Operations
- Reception and front desk services
- Administration of contract for vehicles/buses/transport/drivers when needed.
- Managing incoming letters and distributing them.
- All secretarial services as may be required from time to time.
- Assist in arranging delivery/return of all IT equipment for new joiners/leavers.
- Administration of mobile phones SIM cards, internet connection and billing for phones.
- Provide general administrative support to all employees in Egypt.
- Displays a commitment to Orange Excellence initiatives
- Supporting other Area Coordinators in the administrative and support duties
- Aggreko places a strong emphasis on health, operational safety and environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, operating procedures and compliance to local legislation.
- Any other duties that may be assigned from time to time
- Deliver invoices to client’s office
- Support Team in Egypt during tendering phase [ Printing. Etc]
- Support procurement team in getting best price for all materials in country
- Have a driving license + Car (optional)

Person Specification/Job Requirements
- Bachelor’s Degree or equivalent
- 3 - 5 years’ experience as Administrator / PA or Coordinator
- Computer literate with advanced knowledge of Word, Excel, Power Point Presentation and Outlook.
- Excellent communication in English and Arabic

Desired Skills
- Planning & Organising skills
- Attention to detail
- Communication
- Ability to multi task and work on tight deadlines
- Maintain company confidentiality with sensitive information.

Desired Behaviors
- Drive for results - a deep seated inner desire to compete against standards of excellence and achieve “step changes” in business results.
- Task Completion - reliable, committed to completing tasks.
- Resilience - persistent, positive and self reliant.
- Accountability - drives outcomes by taking personal responsibility.
- Customer Focus - understands the importance of customer needs, whether internal or external, focuses on responding to them and develops relationships.
- Working together with others - relates to people, engages and builds relationships.

Key Role Interactions

External Customers, Area General Manager, Sales team, Operation Team, Finance Team, HR Team, HSE

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About Aggreko

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

Equal Opportunity Employer, including disability and veterans.