HR & Admin Executive

**Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe**

**Purpose of the position**:
To assist the Plant HR manager in the continuous improvement of the function, providing support to the Management team.
The HR & Admin executive also has responsibilities to the over plant and central HR function by following Ball’s group control frame work

**Key responsibilities include**:

- To follow and maintain organisation’s SOPs and safe working practices.
- Comply with all legal requirements related to environment and safety
- Comply with Ball’s Integrated Management Systems (ISO9001 / ISO14001 / OHSAS18001) & BRC/IoP standard, Smeta Standard.
- Monitor and responsible for Statutory compliance of various industrial laws including labour law related to payroll functions
- Support during audits and provide accurate data to audit team and compliances.
- Weekly follow-up on attendance & Leave Management records.
- Vehicle management: Manage employee vehicle e.g. bus for company employees, car service provided.
- Support for Hotel and guest management. Give direction and strategy to peers and staff
- Hotel & Travel, Vehicle booking, Food Arrangement for guest, visitors, Expats & employees as and when required.
- Daily follow up and Update with housekeeping, catering, Vehicle Vendor for Good keep of all office Regular requirements.
- Courier management, courier record keeping for inward - outward & their tracking, with the support of Security
- Guest Management at office.
- Responsible for Housekeeping and complete cleanliness of office Premises.
- Conference Hall & Meeting Room management
- Should be good at data entry & MIS Management
- Support the HR Team on various MIS requirements.
- Control and update the employee’s vacation balance.
- Quarter follow-up meeting with line managers to review vacation balances and ensure following vacation plans to allow employees finalize their balances during the year.
- Control the Medical services provided and control the Medical Budget.
- Support Employees with all Medical requests/complains.
- Implement quarter medical service survey and lead the meeting with the service provider to discuss any suggestions, requests or complaints we have.
- Manage Catering Services inside the plant.
- Lead regular audit for catering service provider in coordination with EHS & Quality dept. including checking their facility, control systems and process.
- Arrange & coordinate team buildings and different employee events
- Manage Employee feedback surveys on team building, events and activities.
- Audit, update and upgrade the working place in plant (offices, facilities and meeting rooms).
- Coordinate booking and arrangements of all internal and external trainings.
- Maintain knowledge of Embassies requirements and reporting new regulations for all visa types.
- Record and forward bills to the accounting department after approval of HR HOD.
- Continuous Support in Plant and Engineering Projects. Including setting employees and contractors schedules and managing all the needs and requirements during projects like meals, transportation..etc.
- Create Admin & HR PRs on SAP
- Support the Supply Chain dept. in making deals with different hotels and travel agencies and updating it.
- Communicate with employees All internal and external announcements.
- Provide Safety Induction when needed (EHS Committee)

**Knowledge and experience required**:

- Degree in any discipline preferably in commerce /HR
- 5+ years relevant experience with good HR knowledge
- Should always be resourceful.
- Should be very good in communications both written and verbal.
- Should have documentation and analytical skills
- Good computer skills - ability to manage via computerized data

When you join Ball you belong to a team of over 22,000 members worldwide. Our products range from infinitely recyclable aluminum cans, cups, and aerosol bottles, to aerospace solutions that enable our customers to have a deeper understanding of our planet and the universe.

Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging. Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.

Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.

No agencies please.