Executive Assistant

3 days ago

القاهرة, Egypt Whitecollars Full time

**Company Description**
We’re currently looking for an experienced Executive Assistant to work closely with the CEO and other departments. Our Company is a global Human Resource consulting and recruitment agency that supports business growth.
**Job Description** Key Responsibilities**:

- ** Document Drafting & Contract Management**:

- Draft, review, and send contracts to employees and partners.
- Maintain and update contract templates, ensuring accuracy and consistency.
- Coordinate contract execution and follow-ups with stakeholders.
- ** Employee Onboarding & Technical Support**:

- Manage employee onboarding, including account creation and technical setup.
- Provided technical support to employees, troubleshot issues, and ensured smooth operation of software and tools.
- ** Team Alignment & Administrative Support**:

- Oversee team alignment with work standards, including tracking weekly/monthly work reports.
- Support G-workspace administration, including account management, permissions, and system maintenance.
- Conduct research to support ongoing projects and initiatives.
- ** Vendor & External Communication**:

- Communicate with external service providers and partners, to manage services and resolve issues.
- Coordinate with third-party providers to ensure timely and efficient service delivery.
- Contact as needed and arrange online meetings or calls to discuss services, resolve issues, or clarify details.
- ** Process Improvement & Undefined Tasks**:

- Regularly review internal processes for improvements and take the initiative to implement changes as necessary.
- ** Calendar Management & Event Coordination**:

- Manage and coordinate the executive team’s calendar, scheduling meetings and appointments.
- Arrange team meals, workspace bookings, and other events.
- Organize and send gifts to clients, partners, or employees as part of relationship-building efforts.
- ** Creative & Design Support**:

- Assist in designing and updating the company handbook, ensuring all content is current and aligned with organizational standards.
- Collaborate on brainstorming sessions for future projects, providing feedback and support where needed.
- ** General Administrative Duties**:

- Handle various administrative tasks to ensure smooth day-to-day operations, including filing, document management, and maintaining an organized workspace.
- Assist with various tasks as they arise, maintaining flexibility and a positive attitude.

**Qualifications**
- Proven experience as an executive assistant or in a similar administrative role.
- Strong proficiency in G-workspace (Google Suite), and other productivity tools.
- Strong proficiency in English, both written and verbal, with excellent communication skills.
- Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently, take initiative, and maintain a high level of discretion and confidentiality.
- Creative problem-solving skills and a proactive approach to process improvement.

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