Executive Assistant

1 day ago

القاهرة, Egypt Pipeline Gurus Full time

**Role Overview**:
**Key Responsibilities**:

- **Executive Support**: Manage the CEO’s calendar, schedule meetings, and organize travel arrangements.
- **Contract & Document Management**: Assist in finalizing contracts with clients and partners, handle confidential documents, and ensure timely execution of agreements.
- **Project Coordination**: Collaborate with various departments to ensure project deadlines are met and deliverables are on track.
- **Communication & Reporting**: Draft internal and external communications, create reports, and ensure alignment between the CEO and all key stakeholders.
- **Job Descriptions & Hiring**: Help write job descriptions and coordinate recruitment efforts across departments.
- **Invoice & Expense Management**: Monitor invoices, send reminders, and manage reimbursements.
- **Office Management**: Oversee office-related responsibilities, ensuring smooth daily operations, managing supplies, and coordinating office relocations as needed.
- **Partner & Client Alignment**: Maintain strong relationships with external partners, ensuring smooth collaboration.
- **Administrative Tasks**: Handle all other day-to-day administrative tasks, acting as the first point of contact for the CEO.

**Requirements**:

- A bachelor’s degree from a recognized, top-tier university.
- Fluency in English, with exceptional written and verbal communication skills.
- 3+ years of experience in an executive assistant or similar administrative role.
- Proven ability to handle sensitive information with discretion and maintain confidentiality.
- Strong organizational and multitasking skills, with a detail-oriented mindset.
- Proficiency with Microsoft Office Suite and experience with calendar management software (e.g., Google Calendar, HubSpot CRM).
- Experience in office management, including relocation coordination.
- Ability to thrive in a fast-paced, entrepreneurial environment and manage shifting priorities.

**Benefits**
- A dynamic and fast-paced environment with the opportunity to grow.
- Competitive salary and benefits.
- The chance to work alongside a driven and entrepreneurial CEO.

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