Administration Manager

2 days ago

Cairo, Cairo, Egypt CONFIDENTIA ALCAÑICES SL Full time

Company Description

MLG is a premier provider of innovative technologies and advanced mobility solutions across the MENA region. Our diverse portfolio includes Digital Transformation, Software Development, System and Process Automation, Hardware Design, and In-house Manufacturing. MLG is committed to integrating cutting-edge technologies such as autonomous aerial vehicles, eVTOLs, drones, and connected vehicle technologies to revolutionize passenger transportation, smart logistics, and smart city management. We strive to drive the UAE towards a future of efficiency, connectivity, and environmental consciousness.

Role Overview:

The Administration Manager oversees all office, administrative, and support functions to ensure smooth daily operations across the organization. This role manages administrative staff, streamlines workflows, maintains company facilities, and ensures compliance with internal policies. The ideal candidate is highly organized, detail-oriented, and capable of managing people, processes, and resources efficiently

Key Responsibilities:

  • Oversee daily office administration, including office supplies, workspace organization, and facility maintenance.
  • Implement and monitor administrative policies, procedures, and standards.
  • Maintain company records, documents, contracts, and filing systems—physical and digital.
  • Ensure timely renewal of licenses, contracts, and subscriptions.
  • Supervise administrative and support personnel (receptionists, office assistants, drivers, etc.).
  • Assign tasks, monitor performance, and ensure a high level of service.
  • Train, mentor, and guide team members on administrative best practices.
  • Develop staff schedules to ensure proper coverage and workflow.
  • Manage relationships with external vendors (maintenance, cleaning, security, IT support, suppliers).
  • Review quotes, negotiate contracts, and monitor service quality.
  • Oversee the procurement of office supplies, equipment, and services while maintaining cost efficiency.
  • Monitor inventory and ensure timely replenishment.
  • Oversee facility maintenance, upkeep, safety, and workspace arrangements.
  • Maintain an updated asset register for office equipment and ensure proper usage and repairs.
  • Coordinate office renovations, relocations, and space planning when needed.
  • Ensure compliance with health, safety, and environmental standards.
  • Prepare periodic administrative reports, including budgets, expenses, and facility status.
  • Monitor administrative budgets and control costs.
  • Ensure documentation accuracy and adherence to company policies and local regulations.
  • Support audit requirements by providing records and administrative documentation.
  • Assist HR with onboarding logistics (workstations, access cards, welcome kits).
  • Support finance with documentation, petty cash management, and invoice processing.
  • Facilitate communication between departments to ensure smooth operational flow.
  • Coordinate internal events, meetings, and travel arrangements when needed.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • 8-10 years of experience in office administration, with at least 2–3 years in a supervisory or managerial role.
  • Strong knowledge of administrative systems, vendor management, and office operations.
  • Experience in facility management is a plus.
  • English Proficiency is a must
  • Strong Communication and Interpersonal Skills
  • Strong problem-solving ability

  • Administrative Manager

    4 days ago

    Cairo, Cairo, Egypt Linrco Full time $50,000 - $120,000 per year

    Job Location: Saudi ArabiaKey Responsibilities:• Manage and organize daily operations in the headquarters and branches, includingmeetings, archiving, correspondence, and follow-up on implementation of administrativedecisions.• Develop and update unified administrative policies and procedures (correspondencesystems, archiving, stamp usage, administrative...

  • Administrative Manager

    2 days ago

    Cairo, Cairo, Egypt TTTT Full time

    Company DescriptionA Facilities Management company located in Nasr City, Cairo, Egypt.Role DescriptionThis is a full-time on-site role located in Cairo, Egypt for an Administrative Manager. The Administrative Manager will oversee daily office operations, manage administrative staff, coordinate schedules and team activities, and ensure the smooth functioning...

  • Administrative Manager

    6 days ago

    Cairo, Cairo, Egypt Finest Hospitality Integrated Solutions Full time 30,000 - 60,000 per year

    Finest is hiring an Administrative ManagerWe are looking for a highly skilledAdministrative Managerto oversee and enhance our administrative operations, ensuring efficiency, quality, and alignment with company objectives.Key Responsibilities:Supervise day-to-day administrative functions and support all departments.Develop and implement internal policies and...

  • Administrative Manager

    1 week ago

    Cairo, Cairo, Egypt Egycash For Technological Cash Solutions Full time 15,000 - 30,000 per year

    Company DescriptionEgycash, established in May 2019 under the direction of the Central Bank of Egypt, commenced operations in October 2020 to support financial inclusion and digital transformation strategies within Egypt. The company specializes in CIT (Cash-In-Transit) and ATM services, utilizing advanced technological solutions to ensure professionalism...

  • Administration Manager

    4 days ago

    Cairo, Cairo, Egypt Finest Hospitality Integrated Solutions Full time 90,000 - 120,000 per year

    𝗝𝗼𝗶𝗻 𝗙𝗶𝗻𝗲𝘀𝘁 𝗧𝗲𝗮𝗺Finest Hospitality Integrated Solution is HiringPosition: 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝘃𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗿Location: Heliopolis, CairoFinest Hospitality Integrated Solution is a leading company specialized in furnishing and equipping hotels, hospitals, and...

  • Administration Manager, MENA

    1 week ago

    Cairo, Cairo, Egypt Dandy Full time 30,000 - 60,000 per year

    Dandy is transforming the massive and antiquated dental industry—an industry worth over $200B. Backed by some of the world's leading venture capital firms, we're on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental...

  • Finance & Administration Manager

    6 days ago

    Cairo, Cairo, Egypt Libyan Foreign Investment Company (LAFICO) Full time 90,000 - 120,000 per year

    Ouia Real Estate Investment Co. (S.A.E)A fast-growing real estate investment company based in New Cairo, Egypt, specializing in strategic property development, asset management, and high-value investment ventures. The company owns and manages multiple assets, including commercial and administrative properties, and maintains active partnerships with leading...

  • Executive Administration Manager

    1 week ago

    Cairo, Cairo, Egypt ShinyWhite HR Hub Full time 60,000 - 120,000 per year

    About ShinyWhite Dental CentersShinyWhite Dental Centers is the leading Dental Service Organization (DSO) in the Middle East, recognized for its advanced expertise in full-arch rehabilitation and comprehensive patient care. With over 500 employees and dentists working collaboratively across multiple branches, ShinyWhite has built an integrated ecosystem that...

  • Administrative Office Manager

    6 days ago

    Cairo, Cairo, Egypt GoRising Full time 25,000 - 60,000 per year

    Position Title: Administrative Office ManagerLocation:Elsheikh ZayedTheAdministrative Office Managerwill provide comprehensive support to the Business Development Manager, ensuring efficient operation and communication within the department. This role requires a proactive individual who can manage various administrative tasks while maintaining a high level...

  • Deputy Administrative Affairs Manager

    6 days ago

    Cairo, Cairo, Egypt African Group Full time

    Company DescriptionASSC is a leading Egyptian security service provider dedicated to offering comprehensive and tailored services for various sectors. We focus on protecting logistics, defense training, the financial sector, high-net-worth clients, and international organizations operating in complex environments. At ASSC, "Safety comes first" is not just a...