Executive Administrative

6 days ago

Qesm nd October Al Jizah, Egypt SIGMA EMEA Full time 90,000 - 120,000 per year

Job Objective

To manage and oversee administrative operations, purchasing activities, medical insurance processes, and vendor invoices, ensuring smooth internal workflow, cost efficiency, and compliance with company policies.

Key Responsibilities

  • Handle day-to-day
    administrative operations
    and office management tasks.
  • Manage
    purchasing activities
    , including sourcing suppliers, preparing purchase requests, and following up on deliveries.
  • Review and process
    vendor invoices
    , ensuring accuracy, approval, and timely payment.
  • Oversee
    medical insurance
    processes including offers, renewals, employee additions/removals, and claims follow-up.
  • Maintain accurate records of contracts, purchases, and vendor communications.
  • Coordinate with different departments to support their administrative and logistical needs.
  • Monitor office supplies inventory and manage procurement accordingly.
  • Support HR and finance teams in related administrative documentation.
  • Ensure compliance with company policies and procedures across all admin functions.

Qualifications

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum
    3 years of experience
    in
    administration, purchasing, medical insurance, and vendor management
    .
  • Strong knowledge of
    invoice processing and vendor coordination
    .
  • Excellent communication, problem-solving, and time management skills.
  • High attention to detail and ability to multitask effectively.
  • Proficiency in
    MS Office (Excel, Word, Outlook)
    .
  • Good command of
    English
    (written and spoken).

Soft Skills

  • Strong sense of ownership and responsibility.
  • Proactive and solution-oriented mindset.
  • Ability to work under pressure and meet deadlines.
  • Team player with strong interpersonal skills.

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