Operations Executive

7 days ago

Giza, Giza, Egypt BIS Full time 90,000 - 120,000 per year

The Legal Consultants Law Firm
(located in Mohandessin, Giza) is seeking an exceptional professional to fill the role of Executive Assistant. This is more than a traditional secretarial role; it is a
strategic partnership
focused on
managing the most critical assets of our senior lawyers: their time, priorities, and legal confidentiality.
We are looking for a "security valve" to ensure our top legal team can focus exclusively on complex cases and deep legal analysis.

  • Job Title:
    Senior Executive Assistant / Strategic Operations Partner
  • Location:
    The Legal Consultants Law Firm -
    Mohandessin, Giza.
  • Level:
    Expert/Strategic Professional
  • Clear Future Career Path (The Strategic Vision):
    This role offers a direct path to evolving into an
    Executive Office Manager
    or
    Legal Documentation & Docket Manager
    , given the direct exposure to key decision-making processes and control over sensitive case flows.

Your core mission is to maximize the efficiency of the Senior Legal Leadership by:

  • Critical Docket Management:
    Proactively organizing all case files, court deadlines, and judicial hearings (Docket Management) to ensure zero missed appointments or filings.
  • Gatekeeping and Confidentiality:
    Filtering and prioritizing communications, appointments, and sensitive legal documents, maintaining absolute confidentiality of all information.

  • Facilitating Case Preparation:
    Ensuring that lawyers have all necessary evidence, memoranda, and documentation for pleadings and legal consultations well in advance.

  • Strategic Calendar & Docket Management:
    Proactively manage the executive calendar, including complex meeting arrangements, court schedules, and client consultations with high precision.

  • Central Legal Liaison:
    Serve as the professional link between the Legal Leadership, clients, courts, and regulatory bodies, maintaining the highest level of discretion.
  • Legal Document Coordination:
    Draft, review, and format critical legal memoranda, official correspondence, contracts, and legal documents, ensuring professional presentation and legal accuracy.
  • Advanced Archiving (Digital & Physical):
    Design and manage an advanced archiving system for case files and client records to ensure the rapid and secure retrieval of documents and evidence when needed.

  • Logistics:
    Handle all travel arrangements for the legal team, including out-of-city hearings or specialized legal conferences.

  • Experience:
    Minimum of
    5 years
    of proven experience as an Executive Assistant or Legal Secretary within a reputable law firm or a major corporation's legal department.

  • Behavioral & Legal Skills:
  • Absolute Legal Confidentiality:
    Proven track record in handling highly sensitive case information with impeccable professionalism.
  • Critical Deadline Management:
    Expert ability to manage highly precise calendars and non-negotiable judicial deadlines.
  • Bilingual Proficiency:
    Full professional fluency in both Arabic and English (written and spoken), with advanced drafting skills for formal legal and business correspondence.
  • Technical Tools:
    Advanced proficiency in:
  • Microsoft Office Suite (especially Word for legal document formatting and Outlook for scheduling).
  • Experience with Document Management Systems (DMS) or Legal Practice Management Software is a
  • significant advantage
    .)

If you view the Executive Secretary role in the legal field as the art of managing the strategic rhythm of litigation, we look forward to partnering with you.

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