Finance and Grants Officer

7 months ago

مصر, Egypt Save the Children Full time

**TITLE**:Finance & Grants Officer**TEAM/PROGRAMME**: Finance Team**LOCATION**:Cairo (possibility of travel to other governorates)**GRADE**: 4**CONTRACT LENGTH**:6 months

**CHILD SAFEGUARDING**:
Level 3: the post holder will have contact with children and/or young people _either _frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

**ROLE PURPOSE**:
Finance & Grants Officer is responsible for partner assessments, due diligence in partner selection processes & financial management & stewardship on a partner’s level. The position also oversees the financial reporting and compliance aspects of partnership engagements in projects operating in Country.

Also responsible for handling day to day financial transactions in line with SCI rules & regulations. The post incumbent is responsible for checking the accurateness and completeness of supporting documents & recording transactions according to SCI guidelines. He/she provides support and joint responsibility during month-end & assists in producing monthly reports to FM.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**SCOPE OF ROLE**:
**Reports to**:Finance Manager

**Staff reporting to this post**:None

**Budget Responsibilities**:None

**KEY AREAS OF ACCOUNTABILITY**:
Sub-grant management
- Responsible for partner finance-related due diligence, assessments, vetting and selection processes
- Reviews potential sub-grantees’ proposals and budgets
- Participates in the process of awarding sub-grants/sub-contracts
- Review/amend/draft partnership agreement
- Organize/provide necessary technical assistance/capacity building trainings to cover capacity gaps identified
- Reviews sub-grantees / sub-contractors financial reports and ensure all variances between the budgets and actuals have been properly explained
- Ensure sub-grantees / sub-contractors following SCI / donor regulations in regards of procurement process related to project activities
- Ensure the sub-grantees / sub-contractors following SCI / donor regulations in regards of assets transfer to beneficiaries if needed
- Ensure the sub-grantees / sub-contractors provide strong & complete documentation for beneficiaries’ small projects and comply with donor regulations if needed.
- Conducts regular field visits to sub-grantees to check the financial report supporting documents.
- Developing reports with key financial findings to be highlighted and settled with partners
- Prepare new advance requests & work plans in coordination with Budget Holders & partner focal points
- Participates in the selection of partner Finance/Accounting staff
- Ensures compliance with all donor requirements and advises budget holders on compliance issues
- Updating partner assessment logbooks as necessary
- Ensures donor regulations are communicated to partner staff and all activities meet donor requirements
- Lead on sub-award and sub-award close out processes and reconciliation
- Developing and updating partner related budgets, monitoring settlements & aged advances reporting any issues to Senior Grants Officer

Other Responsibilities
- Assists in preparation of all partnership documents for audits and facilitates the work of the auditors in-country
- Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
- Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.

Accounting Responsibilities
- Review bills, invoices, and other supporting documents of payment requests to ensure the accurateness and completeness
- Review the accurateness of payment request vouchers
- Ensure issued checks are recorded and posted to the system on daily basis.
- Review the supporting documents for all authorized petty cash payments, invoices, and other supporting documents to ensure the accurateness and completeness of the documents, comprehensiveness of the charging notes, correctness of the budget codes, and ensuring all approved payments are in line with up-to date SOD
- Review settlement of advances taken by program/admin staff for procurement, training and travel purposes
- Provide support with monthly amortization as well as clearance of all balance sheet accounts
- Provides support as necessary during year end as well as grant specific audits
- Participate in Review expenses on monthly basis to ascertain validity of booking/coding, eligibility and compliance with the donor policies and procedures
- Participates in monthly budget monitoring meetings, and support with the project management in keep good financial p

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