Programme Assistant

5 months ago

مصر, Egypt UNICEF Full time

**Job no**: 569647

**Contract type**: Fixed Term Appointment

**Duty Station**: Cairo

**Level**: G-5

**Location**: Egypt

**Categories**: Child Protection, Programme Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

**And we never give up.**

**For every child, protection.**

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias, or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

**How can you make a difference?**

Under the close supervision and guidance of the supervisor, the programme assistant will support the respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement, and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

**Summary of key functions/accountabilities**:

- Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logístical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.
- Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
- Preparing and maintaining records, documents, and control plans for the monitoring of project/programme implementation and financial expenditures.
- Supporting the management of administrative supplies and office equipment.
- Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
- Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Maintaining and updating a system which monitors the absence of staff.
- Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.
- Supporting capacity development activities, meetings, and conferences by making the logístical arrangements, through engaging with facilitators, caterers, and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

**To qualify as an advocate for every child you will have the below requirement**:
**Education**:

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
- For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.

**Experience**:

- A minimum of five years of progressively responsible administrative or clerical work experience is required.
- Prior experience in programme support functions is an asset.
- Experience using MS Word, Excel, PowerPoint is required.
- Organizational, planning, and prioritizing skills and abilities is an asset.
- Ability to work effectively with people of different national and cultural background.
- Ability to work in

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