Assistant Project Manager
2 days ago
BACKGROUND
The Government of Egypt has offered the United Nations to construct a UN building where the UN entities in Egypt should co-locate. This is to help enable the UN to come together in an integrated way in support of the Government, the people of Egypt, and in line with the General Assembly resolution on the UN reform of the Development System including achieving efficiency gains through common back offices and common premises. The government started the conceptual design of the UN Common Premises and started excavation work at the designated land/plot. The building will be approximately 75km outside of Cairo in the Diplomatic District of the new Administrative Capital City.
Egypt hosts 38 UN country entities, including 20 Country Offices and 18 Regional Offices. In total, 34 UN entities expressed their intention to move into the new UN Common Premises, totalling around 1,500 personnel.
The project is implemented under the overall guiding principle of shared ownership and leadership by all the UN entities in Egypt, participating in the UN Common premises.
A structured project management environment has been agreed among all stakeholders as the norm for overseeing the construction of the One UN House together with the contents of its Common Back-Office as per the agreed UN Development System’s Business Operations reform.
Position Purpose
Located in the Resident Coordinator Office in Cairo, the NOB Assistant Project Manager will report directly to the Project Manager position. S/he will contribute assisting the Project Manager by providing technical input to project documents, monitoring the construction works and supporting the overall space-planning and implementation of the project, as well as supporting the close-out and move process.
Key Duties and Accountabilities
Reporting to the Project manager position, and in close collaboration with the Resident Coordinator Office and the UN Operational Management Team (OMT), key responsibilities and functions are:
- Assist in drafting project documents, files, work plan, risk register, architectural/engineering drawings and other documentation as required.
- Create Gantt chart for the overall project, submit periodic status reports and inform the Project Manager regarding progress, challenges, and suggested corrective actions.
- Review documentation provided by the Government counterparts such as: architectural/engineering drawings, specifications, schedules, health and safety plans, quality control and assurance plans, surveys, inspection report, substantial completion report, site activity log, material samples, test and inspection.
- Assist in cdinating the focal points of each participating agency and other relevant stakeholders to understand existing practices and the space programming requirements and prepare design solutions as needed.
- Assist UN entities during the move from their existing offices/temporary swing space(s) or building(s) to the new building and respond effectively to problems related to information/communication connectivity.
- Assist in developing communications materials intended for technical and non-technical stakeholders around the project implementation to increase UN staff awareness on the One UN House.
- Assist in arranging, managing and following up project-related meetings with multiple stakeholders, including UN management, UN entities’ focal points, UN technical units (IT infrastructure, environmental sustainability, air quality, inclusive access, security, Occupational Health and Safety, etc.), the Egyptian Government and its project team and construction unit.
- Attend technical site meetings and report on progress and quality of construction works, preparing periodic reports on the activities carried out.
- Assist in the coordination with the Government for close-out (as-built, warranties, etc.).
- Draft accurate minutes of meetings.
- Assist in implementing solutions towards ensuring that the building meets all international standards and is in full compliance with UN standards on Duty of Care, air quality, environmental sustainability, staff wellbeing and accessibility measures
- Any other duty as required.
Work implies frequent interaction with the following:
UN management, internal UN colleagues, various UN entities, as well as the Egyptian Government officials and its project team and construction unit.
Indicators for Evaluation of Deliverables
- Timeliness in delivery of documents and response to clients
- Accuracy of Technical reports
- Ability to work constructively with internal and external partners.
- Ability to meet deadlines, problem solve, work both independently and as part of a team.
**Requirements**:
Education
- Advanced degree (BSc or MSc) in Architecture, Construction Engineering, or related is required.
- Certification in Project Management is an asset.
Experience, Knowledge, and Skills
- MSc with Minimum 2 years of experience in the design, management and implementation of large o
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