Programme Management Assistant

2 weeks ago

مصر, Egypt United Nations Full time

The United Nations Human Settlements Programme, UN-HABITAT, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Division of Regional Office for the Arab States (ROAS), Cairo duty station.

Under the direct supervision of the Regional Representative (RR) of ROAS and within delegated authority, the incumbent will be responsible for the following duties:
**Responsibilities**:
1.Provides substantive and technical support to the Regional Representative (RR): Supports RR on coordination, monitoring and expedition of programme/project implementation activities, which includes:

- Provides secretariat services to the RR, ad hoc taskforces, etc.; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes/documentation to facilitate inspection and other reviews; drafts agendas, minutes of meeting; monitors follow-up actions, etc.
- Supports provision of guidance to the country offices on routine implementation of projects, tracking use of resources.
- Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring alignment with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
- Researches, compiles, analyses, summarizes, and presents basic information/data on a wide range of programmes/project and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
- Presentation of information/reports for identification of areas for support and interventions.
- Prepares newsletters and reports on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.

2.Provides programme/project management and implementation assistance: Provides assistance in support of planning and implementation activities/processes at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, which entails:

- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the monitoring and evaluation of programmes/projects at all stages of implementation to ensure work is proceeding according to established plans, including analysing implementation difficulties and taking action accordingly; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions,, verifies availability of funds and ensures appropriate resource allocations.
- Extensively liaises with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Drafts projects’ budgets; prepares monitoring reports, identifying stages of programme/project development, funding source, and follow-up actions required.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Collaborates with programme/project managers on performance reporting; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report in multiple languages.
- Arranges for formal

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