Operations & Procurement Manager

3 days ago

مصر, Egypt United Nations Development Programme (Egypt) Full time

**Terms of Reference**

**Project Title**: Supporting the Ministry of Local Development in Decentralization and Integrated Local

Development with Special Emphasis on Upper Egypt

**Job Title**: Operations and Procurement Manager

**Implementing Partner**: Ministry of Local Development

**Duration**: 1 year***

**Project Background**

The EU-funded project aims at supporting the Ministry of Local Development (MoLD) in creating a

modernized and decentralized local administration system at the central and local levels in selected

governorates, that adheres to good governance, whose function is to support and promote integrated

local development through upholding excellence in local public services delivery and promoting local

economic and social development. The suggested outputs are responsive to the priority areas of

interventions identified by MoLD.

Developing and rebuilding local institutional capacity is core not only for implementing decentralization,

but also to achieve the ultimate objective of local development as represented in local economic

development and provision of improved services and infrastructure. Creating productive employment

opportunities in each locality that caters to all requires effective and practical yet a strategic framework

for economic development, including targeted public investment in infrastructure, development of

human capabilities, active promotion of innovation and entrepreneurship, and alignment with national

policies for trade, investment and the like. Moreover, enhancing public service delivery systems increase

citizen satisfaction with government performance, particularly when adhering to good governance.

In accordance, the Project aims at supporting the Ministry along the following:
1. Setting local development policies (decentralization, LED, rural development, etc.) and legislative

framework.

2. Developing the local administration: institutional structure, main functions (local service delivery,

etc.), operating systems (information, M&E, etc.).

3. Establishing mandates for the governorates for Local Economic Development and supporting

them in activating LED processes.

4. Selection, qualification and capacity building of local administration leadership and staff.

The Project aims at carrying out interventions in four governorates in Upper Egypt; Fayoum, Beni Sueif,

Luxor, and Aswan.

**Duties and responsibilities**:
Under the guidance and full supervision of the Project Manager, the Operations and Procurement

Manager will be responsible for procurement, financial management, and operational management of

the project in accordance with the project document and the UNDP guidelines and procedures for

nationally executed projects, including:
**Financial management**:

- Support the Project Manager and Heads of Components in financial planning for the project by

assuming responsibility for the overall approved budget plan for the project, developing and

updating annual budget plan, and identifying any budget adjustments or revisions;
- Prepare face-forms for all financial transactions and ensure that they are properly authorized,

recorded, have adequate supporting documentation, filled, well maintained and can be easily

extracted for the purpose of preparing financial statements and audit reports;
- Check budget lines to ensure that all transactions are booked to the correct budget lines
- Review regularly annual budgets and available cash, maintain updated project financial status,

keep records of project funds and expenditures, and ensure all project-related financial
documentation are well maintained and readily available when required by the Project Manager;
or auditors;
- Upon request, prepare and submit expenditure and project budget status reports;
- Maintain updated project financial status, keep records of project funds and expenditures, and

ensure all project-related financial documentation are well maintained and readily available when

required by the Project Manager or auditors;
- Liaise with UNDP Team to ensure compatibility of the project financial books with expenditure

reports including CDRs;
- Prepare and submit accurate financial reports as scheduled and/or upon request, including

expenditure and project budget status reports in both UNDP and EU standard templates;
- Respond to queries from MoLD, UNDP and EU with respect to financial aspects of the project,

liaise with UNDP-appointed and external auditors wherever required;
- Provide financial administration support to the Project team and constant interaction with

UNDP’s office;
- Undertake other financial and administrative tasks as assigned by the Project Manager.

**Procurement**:

- Develop, monitor and update an annual procurement plan that includes all procurement

operations within the annual work plan and approved budget of the Project;
- In accordance with the Project approved budget and annual work plan, ensure the procurement

of equipment, supplies a

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