Operations & Procurement Manager

6 days ago


مصر, Egypt United NationsDevelopment Programme (EG) Full time

**Terms of Reference**
**Project Title**: Supporting the Ministry of Local Development in Decentralization and Integrated Local

Development with special emphasis on Upper Egypt

**Job Title**: Operations and Procurement Manager

**Implementing Partner**: Ministry of Local Development

**Duration**: 1 year**
**Project Background**
The EU-funded project aims at supporting the Ministry of Local Development (MoLD) in creating a

modernized and decentralized local administration system at the central and local levels in selected

governorates, that adheres to good governance, whose function is to support and promote integrated

local development through upholding excellence in local public services delivery and promoting local

economic and social development. The suggested outputs are responsive to the priority areas of

interventions identified by MoLD.

Developing and rebuilding local institutional capacity is core not only for implementing decentralization,

but also to achieve the ultimate objective of local development as represented in local economic

development and provision of improved services and infrastructure. Creating productive employment

opportunities in each locality that caters to all requires effective and practical yet a strategic framework

for economic development, including targeted public investment in infrastructure, development of

human capabilities, active promotion of innovation and entrepreneurship, and alignment with national

policies for trade, investment and the like. Moreover, enhancing public service delivery systems increase

citizen satisfaction with government performance, particularly when adhering to good governance.

In accordance, the Project aims at supporting the Ministry along the following:

- Setting local development policies (decentralization, LED, rural development, etc.) and legislative

framework.
- Developing the local administration: institutional structure, main functions (local service delivery,

etc.), operating systems (information, M&E, etc.).
- Establishing mandates for the governorates for Local Economic Development and supporting

them in activating LED processes.
- Selection, qualification and capacity building of local administration leadership and staff.

**Duties and responsibilities**:
Under the guidance and full supervision of the Project Manager, the Operations and Procurement

Manager will be responsible for operational management of the project in accordance with the project

document and the UNDP guidelines and procedures for nationally executed projects, including:
**Procurement**:

- Manage project procurement activities in full compliance with MoLD, UNDP and EU rules,

regulations, policies and strategies and keep records of assets;
- Implement proper monitoring and control of procurement processes including organization of

RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain

conditions of contracts in full compliance with UNDP rules and regulations;
- In accordance with the project annual work plan, coordinate and contribute to the procurement

of equipment, supplies and services and coordinate equipment maintenance and insurance as

required;
- Prepare the procurement plans for the projects and monitoring of their implementation;
- Ensure that contractual processes follow the stipulated UNDP and EU procedures;
- Check and ensure that all procurement process and expenditures of the project in accordance

with MoLD, UNDP and EU procedures. This includes ensuring receipts and documentation to be

obtained for all payments;**:

- Prepare all paperwork pertaining to payments to third parties and keep records of the

documents, in accordance with MoLD, UNDP and EU rules and regulations.**
**Operations management**:

- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected

results and project work-plans;
- Provide support to the project team on procurement, operations, and financial matters;
- Coordinate the logístical preparations of project operations including travel arrangements,

office space, hotel bookings, workshops venues and meetings arrangements, procurement, etc;
- Provide access to information related to the project and strategy and maintain effective

communication with partners;
- Assist in effective and efficient use of project resources as per the agreed annual workplan;
- Support planning and monitoring of project budgetary resources and ensure quality control of

budget revisions;
- Support project in the follow
- up to and implementation of audit recommendations;
- Provide recommendations to ensure compliance of operations with UNDP rules, regulations,

policies, and strategies, and monitoring of achievement of results.

**Financial management**:

- Review regularly annual budgets and available cash, maintain updated project financial status,

keep records of project funds and expenditures, and ensure all project-related financial



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