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Personal Assistant

1 month ago

مصر, Egypt Vodafone Full time

**What you’ll do**:
Provide full administrative and secretarial support at a senior level to the director to ensure the smooth management of his day-to-day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner.

**Responsibilities**:
Manage excos agenda, assessing priority of appointments and reallocation as necessary.
Manage excos travel arrangements (including visas/accommodation).

Process excos correspondence, ensuring that incoming correspondence is dealt with by the director/or on behalf of the director, or other staff as appropriate.

Maintain excos office systems, including data management and filing.

Maintain records of excos contacts., enquiries and requests, and deal with them when appropriate.

Assist excos in researching and following up with action on matters which fall within the excos responsibility chasing responses, triggering follow-up action.

Organise meetings and ensure that exco is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

Supervise all trust incoming/outgoing mail.

Perform any other duties as may reasonably be required by the exco.

**Criteria**:

- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Good organization, time management and scheduling skills
- Strong communication skills
- Ability to multitask