Personal Assistant to Chairman Large Real Estate
7 months ago
(Luxury) October City ( Females Only )
Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
**Job Requirements**
Minimum 11 years of experience.
Fluent Spoken English
Excellent written and verbal communication skills
Must be a resident of October
Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with the ability to suggest improvements
Bcs degree; additional qualification as an Administrative assistant or Secretary.
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