Secretary HR
4 days ago
**Secretary and Office Administrative Duties**:
- Answering calls, taking messages and handling correspondence.
- Maintaining diaries and arranging appointments.
- Typing, preparing and collating reports.
- Scanning & Filing
- Organising and servicing meetings (producing agendas and taking minutes).
- Managing databases.
- Implementing new procedures and administrative systems.
- Liaising with relevant organisations and clients.
- Coordinating mail-shots and similar publicity tasks.
- Logging or processing bills or expenses.
- Acting as a receptionist and/or meeting and greeting clients.
- Preparing the project quotations invoices and follow
- up for payment collection.
- Dealing with the clients, authorities, suppliers for any the company requirements.
- Supervising the office boy for the cleanliness of the company.
**Human Resources Duties**:
- Assist with day to day operations of the HR functions and duties.
- Provide clerical and administrative.
- Compile and update employee records (hard and soft copies).
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
- Deal with employee requests regarding human resources issues, rules, and regulations.
- Assist in payroll preparation by providing relevant data (attendance, absences, bonus, leaves, etc.).
- Communicate with public services when necessary.
- Properly handle complaints and grievance procedures.
- Conduct initial orientation to newly hired employees.
- Follow up with the employees for them weekly time sheet.
- Shortlisting the appropriate CV'S for the requested job profile.
- Reporting to the managers if there any unusual practice happing and company or any miss using of company properties by the staff.
**Job Types**: Full-time, Permanent
**Education**:
- Bachelor's (preferred)
**Experience**:
- HR: 5 years (preferred)
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