HR Operations Specialist
4 months ago
**Summary**
**Responsibilities**
- Supporting all personnel and payroll activities and dealing with government authorities, such as the Labor Office and the Social Insurance Authorities, and building a strong relationship with them to facilitate work processes
- Issuing any necessary documents and reports required from official authorities (Labor and Social Insurance Offices) to ensure company compliance with labor and social insurance laws related to all personnel matters
- Keeping records of working time and attendance, tracking employees’ absences, and sending legal warnings accordingly, to ensure company compliance with labor laws and company policies
- Creating and maintaining personnel records for each employee to keep the employee database system constantly updated
- Following up with employees' contracts, renewals, resignations, and hiring documents to ensure that employees’ files are complete and accurate
- Preparing monthly attendance and consolidation reports to facilitate payroll preparations
- Assisting in creating and renewing foreign employees’ work permits to ensure company compliance with labor laws
- Creating employees' files and managing the personnel archiving process and completing employees’ files accurately
- Collecting all the data needed for monthly payroll, including overtime, absence, and leaves management and loans, if any, to support payroll preparations
- Participate in investigations of employees whenever needed to comply with labor laws and company polices
- Assisting in monthly payroll calculations and other required HR tasks
**Qualifications and Work Experience**
- Bachelor’s degree in any field, preferably in law
- 2+ years of relevant experience in personnel management (with solid experience in dealing with social insurance offices and foreigners’ work permits)
- Very good command of the English language
- Excellent command of Microsoft Excel is a must
- HR diploma or certificate is a plus
**Behavioral Competencies**
- Excellent communication skills
- Excellent presentation skills
- Attention to detail
- Time and stress management skills
- Problem-solving skills
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