Cmr and Logistics Coordinator
1 month ago
CMR and logistics coordinator
**Date**:21 Aug 2024
**Location**: Cairo, Middle East and North Africa, EG
**Company**:British Council
The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways - directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.
**Role Purpose**
The purpose of this role is to coordinate the safe handling in accordance with compliance standards, of confidential materials by during the multiple exchanges in country. This includes movement and activities related to the primary storage area known as the Confidential Materials Room (CMR). In addition, this role is also responsible for the coordination of exam venues and logistics across all products.
**Main Accountabilities**:
**Service delivery**
- Coordinates the functions of confidential materials handling and the Confidential
Materials Room (CMR) to ensure British Council standards are met in set up and day
to day operations.
- Undertake handling of suitcases and storage materials for distribution ordering and
budget management.
- Undertakes planning for Test Day resources ordering, quality, distribution and
management (e.g. process guides, stationery, branding/signage/ technical equipment
- speaking test/hand scanners)
- Coordinates examination venues, including contract production (once negotiated), day
to day relationships, payments etc.
- Ensures the proper procedures and documentation is adhered to when handing over to
courier.
- Provides timely escalation of issues, enabling the adaptation of work plans where
necessary.
- Supports continuous improvement in efficiency/cost effectiveness/quality of service
delivery/systems in the team.
- Plans and prioritises own work activities, which span across a range of different work
streams, responding to changing and at times competing requirements to ensure
effective delivery of responsibilities over a weekly/monthly time horizon.
- Responsible for ensuring On-Screen Marking of exam scripts for IELTS
- Undertake dispatch and delivery of exam papers to UK awarding bodies as per exam
board deadlines and quality standards
**Customers/ Relationship and stakeholders**
- Carries out instructions and requests from Assistant Director Exams Operations, Operations
Manager CMR efficiently and effectively.
**Risk and compliance**
- Ensures adherence to CMR standards and management as set forth and carry out frequent
random checks to proactively prevent issues from arising.
- Provides support and reporting for audits and performance reviews.
- Follows agreed corporate risk management processes and procedures when delivering
services (e.g. child protection, security policies, financial protocols, anti-fraud measures) to
protect the interests of the BC and its customers at all times.
- Create awareness within the country team on the importance of maintaining the standards
around CMR and distribution of exam related materials, provide feedback if behavioural gaps are observed.
**Commercial and resource management**
- Manages courier SLA/performance standards and builds relationship with courier
service provider in country, proactively seeking out and updating courier panel so that
quality of services and cost elements are according to standards.
- Uses standardized systems and processes to plan and coordinate effective, timely and
cost effective logístical support to enable the delivery of high-quality services.
**External Stakeholder Relationships**
- Manage courier SLA/performance standards and builds relationship with courier service
provider in country, proactively seeking out and updating courier panel so that quality of
services and cost elements are in accordance standards.
**Minimum/essential Requirements-**
- Relevant working experience for 2 years in a similar environment
- Excellent communicatio
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