Import Coordinator
5 months ago
**Job Purpose**
Executes the customs clearance process to release all imported material from all Egyptian ports (including the airport) within agreed time frame and after receiving all the documents required.
**Duties and Responsibilities**
- Communicates with the customs clearing team and the procurement team about any pending shipments.
- Ensures that shipping paperwork are complete and accurate, and that cargo shipments adhere to Egyptian rules.
- Receives all procurement paperwork and commences the clearance procedure.
- Monitors and arranges goods at airports and seaports.
- Informs the planning team, warehouse team, and suppliers of any new customs laws.
- Receives paperwork for all clearing payments and analyzes them once they have been released from customs.
- Organizes all shipments' payments on a daily basis by examining paid invoices and transferring them to payables.
- Follows up on cash or checks for customs clearance.
- Updates shipping file tracking based on arrival dates, free demurrage, and purchase orders.
- Coordinates refund of demurrage with procurement team to align with suppliers.
- Assists the export manager with shipping documentation. Replaces him/her in document processing and distributes copies to consumers.
- Ensures that payments for clients' freights are followed up on.
- Creates export purchase requests, internal transportation and freights, and payment follow-up.
- Receives invoices for external trucks and freights and handles purchase requests for them.
- Purchases raw material packaging, internal truck transportation, and packaging supplies.
- Coordinates with forwarders to export samples, manages all shipping papers, and delivers policy to clients.
- Sends a weekly review of demurrages paid and current shipping status to the management team (airport and seaport).
- Works weekly with planning and procurement Material Requirement Planning (MRP) to keep all pending and processed shipments up to date.
- Handles the distribution of papers to complete payment procedures and the issuance of certifications in collaboration with procurements.
- Attends weekly safety meetings to keep key performance indicators (KPI) for safety and warehousing up to date.
- Updates the demurrages file per category for procurement monthly and reports demurrages per shipment.
- Assists the finance team in pricing bills to ensure material hit, and constantly monitors payment clearing additional fees.
- Updates and analyzes information on imported cargo and distributes it to the management team.
- Supports the finance team and procurement on initiatives to refund demurrage material and achieve savings.
Disclaimer: Other duties assigned as needed.
**Education & Experiences**
**Educational Background**
Bachelor degree in Business Administration is preferable
**Years of Experience**
1 -3 years of relevant experience
**Qualifications & Other Requirements
Excellent command of English Language
Skills in Microsoft (Excel & PowerPoint)
Profound Knowledge in ERP system like SAP
**Personal Skills**
- Detailed and Target Oriented
- Analytical Skills
- Interpersonal & Communication Skills
- Customer Oriented
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