Grant Specialist

3 weeks ago

مصر, Egypt Amideast, Inc. Full time

***:
The Grant Specialist for linkages provides direct administrative support to the English Language (EL) Department focusing on two specific grant projects: Linkages Assiut and Linkages Sohag. The Grant Specialist supports in ensuring overall quality of programs by ensuring timely and accurate program activities, services, and reporting throughout the duration of the program. The Grant Specialist works with the EL Department to help improve the quality and efficiency of the programs while serving participants in the best way possible. S/he coordinates all logístical activity and reports to the English Language Program Manager on any delays. S/he develops all required reports and works closely with and supervises the program assistants and interns. S/he follows up directly with the students and reports any issues or concerns to the direct manager. The Grant Specialist may also be requested to support in other projects if needed.

**RESPONSIBILITIES**:

- Provide all administrative and operational support to successfully conduct programs and activities under the Linkages program
- Develop, maintain and report on program timelines and other prescribed documents
- Report on sessions delivered and student attendance
- Share satisfaction survey with the students and report on outcome
- Attend sessions/ classes in Assiut for quality assurance and submit a report on the visit to the EL Program Manager
- Coordinate English language classes as well as professional skills trainings
- Attend all online sessions to support trainer/ instructor if needed and observe the sessions
- Provide administrative and logístical support for training accommodations and travel arrangements along with other administrative tasks for students and instructors of the linkages program
- Handle procurement specifically travel, transportation, material and other supplies for programs/trainings in linkages
- Follow-up with instructors on instructional hours for various programs/trainings and report findings
- Assist staff with orienting participants on the various programs and virtual tool(s)
- Relaying participant and clients’ inquiries, comments, complaints and suggestions to the EL Program Manager
- Conduct information sessions for various programs when needed
- Oversee Linkages WhatsApp groups to ensure components, contents, and arrangements
- Oversee Linkages WhatsApp groups to ensure accurate and timely information is shared with all participants
- Respond to inquiries from students and instructors/ trainers
- Assist in organizing and reviewing pay sheet documents for trainers and instructors
- Assist with other projects when needed
- Schedule online sessions on Zoom by checking availability and assigning accounts to instructors and sending links to participants
- Assist EL Program Manager in developing the annual program calendar and monthly work plan
- Develop and follow up on new projects timelines
- Supervise and provide leadership to program assistants
- Prepare RFPs for grants’ procurement and follow up with Admin throughout the procurement process
- Follow up on delayed receivables and payables with the finance department
- Participate in meetings with other departments in order to solve problems and facilitate workflow
- Troubleshoot operations problems to EL Program Manager
- Review teachers’ timesheets and prepare cash advance requests before submitting to EL Program Manager to approve
- Coordinate with the Teacher Coordinator and update him/her on teacher performance

**QUALIFICATIONS AND SKILLS**:
**_R_**
**_equired_**
- Bachelor’s degree
- 2+ years of work experience
- Knowledge of or experience in development programs
- Excellent professional communication skills (written and oral)
- Excellent command of MS Office, especially Word, Excel, and PowerPoint

**_Preferred_**
- Very good organizational skills
- Ability to multi-task, and work both as a team and independently
- Ability to work under pressure
- Detail-oriented
- Excellent command of English with TOEIC score of 700 minimum
- Excellent command of Arabic (written and oral)

**WORK ENVIRONMENT**:
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (as needed):

- Laptop
- Printer/Photocopier/Scanner
- Telephone
- Travel Domestic

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary wi

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