Office Administrator, Document Controller

24 hours ago

القاهرة, Egypt ABL Group Full time

**Description**:
**Be the energy behind change. Join ABL Group.**

ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

**What you will be doing.**:
As our **Office Administrator, Document Controller & Projects Support Officer **you will provide general administrative support DC & Marketing support as a part of the ABL team to ensure effective and efficient operation. In addition, you will:

- Manage general administrative duties, office facilities, and facility management.
- Provide support to the accounts team as needed.
- Update the leave calendar and assist with freelancers’ contracts.
- Prepare port gate security passes in coordination with Pros
- Purchase pantry, stationery, and authorized IT equipment.
- Assist in renewing suppliers' contracts and managing medical insurance requests.
- Coordinate with the regional administrative team and support as required.
- Handle tenders, and quotations, and manage filing systems and project documents.
- Ensure common areas are clean and comply with QHSE requirements.
- Organize meetings, take minutes, and assist technical staff with secretarial tasks.
- Manage logistics, including transportation, accommodation, and client meetings.
- Delegate tasks to administrative staff and oversee their output.
- Handle supplier management, contracts, invoicing, and day-to-day issues.
- Liaise with building management for smooth office operations.
- Perform reception duties, manage mail, courier services, and office layout.
- Maintain office conditions and arrange repairs as needed.
- Ensure adequate staffing levels and assist with QHSE audits.
- Organize company events, exhibitions, and marketing-related tasks.
- Undertake additional duties as assigned by senior management.

The roles can be based in **Cairo, Egypt.** **THE CANDIDATE MUST HAVE THE RIGHT TO LIVE AND WORK IN CAIRO, EGYPT.** Flexibility to working hours may be required from time to time.

**What we are looking for.**:

- Degree-level education preferred.
- Proficient in Microsoft Word, Outlook, and Excel.
- Strong verbal and written English communication skills.
- Punctual with excellent time management.
- Skilled in decision-making with strong technical, analytical, and operational abilities.
- Delivers accurate, high-quality work on time.
- Strong leadership, communication, and interpersonal skills; adept at handling multiple tasks.
- Organized, enthusiastic, and outgoing.
- Efficient, effective, and capable of working independently.
- Team-oriented, able to multi-task and thrive under pressure.

**What is in it for you?**:
**Join us and grow with us.**

**No recruitment agencies**

**About ABL Group**:
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime and oil and gas sectors, offering our clients the deepest pool of world-class expertise across marine and engineering disciplines from more than 300 locations worldwide.

The ABL Group has offices in all major marine and energy hubs worldwide. We have 62 offices in 38 countries across Europe, Africa, the Americas, the Middle East, Asia, and Australia.

The ABL Group is a publicly listed company on the Oslo Stock Exchange (ABL).

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