Program Unit Accountant

The Organization
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence;
Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies;
Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence

**Purpose**:
The purpose of the job is to provide timely and reliable financial information and analysis that leads to effective decision making.

**Dimensions of the Role**: The incumbent reports to the Program Unit Manager, with dotted line to Senior Finance Officer. The incumbent directly supervises Finance Assistant (Accounting Officer) for respective PU.
This role has no direct reporters
Accountabilities and Typical Responsibilities - Key End Results of Position
PU Financial Accounting Support Prepare and process all vouchers that related to the PU in conformity with Plan policies and accepted financial principles. Prepare & initiates bank instruments (checks, transfers, bank deposit, etc.), and handle all PU bank matters with CIB. Ensure a comprehensive documentation of all financial vouchers in PU. Responsible for calculate monthly PU shared cost allocations and process the voucher on system after being reviewed and approved to relevant projects. Handle staff advance payments and settlements in the PU. Prepare bank reconciliation for PU bank accounts. Handle the process of monthly PU cash forecast, and related target bank balance. Maintain PU files, and archive PU supporting documents and financial reports in line with finance policies and guidelines. Prepare all related documents that needed to be presented to the government authority related to program unit. Contribute as a finance committee member for all tenders that might be processed in PU.
Financial Reporting Prepare financial reports that related to program unit in order to ensure that management has the needed information to help for decision-making process. Reconcile the balances of balance sheet accounts and prepare PU’s Pack 2 schedules.
Budgeting Contribute to the process of program unit budget preparation in line with financial policies and guidelines. Contribute to the process of monitoring program unit budget in line with financial policies and guidelines.
Partners Review P2P advance requests to check the budget availability in conformity with approved partner agreement. Review partner accounting cycle in order to liquidate the advance with partners, partner, this should be done by reviewing the package of financial reports, CDA journal and ledgers, and related supporting documents in order to ensure that management & donors receive the needed data with the desired quality standards in conformity with donor and Plan policies and guidelines. Report to SFO all notes that remarked through the process of review to be communicated officially with partners. Monitor the timely submission of all partners’ financial reports to Plan Egypt. Track current advance payments and settlement dates for all PU partners. Contribute to the process of preparation of the partnership agreements templates & Update the partnership agreements and annexes as appropriate to ensure the compliance with the grant requirements
ERP System (SAP/Microsoft Dynam