Administrative Assistant/receptionist

5 days ago

مصر, Egypt ICARDA Full time

Main purpose of position
The Administrative Assistant / Receptionist will provide general administrative support and manage the reception area of the ICARDA office in Maadi, Cairo.
About ICARDA The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
All CGIAR Centers are currently engaged into a reform process (“One CGIAR’”) that will help ICARDA and CGIAR achieve better impact through more strategically integrated research, unified governance, an integrated structure and new research modalities across participating Research Centers. This transformation is supported by CGIAR donors who have committed to increased funding as a result of these reforms.

**Main responsibilities**:

- Provide Front desk reception duties for the office which includes handling of all phone calls.
- Welcoming and guiding visitors in a timely and professional manner.
- Collect, distribute, and maintain a tracking system for all incoming mail and courier items for the office.
- Assist with the logistics aspects of meetings, training courses, workshops, and other events in the Cairo office
- Assist the Travel and Administrative Officer in general office administration.
- Assist the Travel and Administrative Officer in submitting the travel airline tickets bills in the UBW Payment system.
- Assist the Travel and Administrative Officer in submitting the Utility, DHL, Mobile and land lines invoices and any other bills related to the Maadi office in the UBW Payment system.
- Ensure adequate stock of office and kitchen supplies is available at all times.
- Translating documents from Arabic to English and vice versa, as may be required.
- Printing and photocopying reports and other documents, as maybe required.

**Requirements**:
**Education, qualifications, and experience**:

- BSc or equivalent in business administration or other relevant field, (secondary school education and relevant training combined with extensive work experience is also accepted).
- Minimum of two year’ experience in secretarial work and office management, experience in an international and multicultural environment is an advantage.
- Excellent spoken and written Arabic and English.
- Strong service orientation.
- Excellent organizational skills and ability to establish priorities and operate with minimum supervision.
- Ability to be effective under pressure.
- Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.
- Willingness to occasionally work outside official office hours.

**Benefits**:
**Terms of appointment, salary, and benefits**:

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