Receptionist

Requisition ID- 30544- Office Country- Egypt- Office City- Cairo- Division- Banking Countries of Operations- Contract Type- Short Term- Contract Length- 12 months- This vacancy is advertised as a 12 month short term contract_

**Purpose of Job**

The Receptionist is responsible for providing secretarial, clerical and administrative support to Resident Office (RO) staff in order to ensure an effective and efficient operation of the office.

Acting as the first point of contact the Receptionist deals with general enquiries, answers phone calls and greets visitors as they arrive at the office. They also ensure that the office activities are running smoothly in terms of supplies and equipment and support the Resident Office staff with basic clerical duties and tasks.

**Background**

The Receptionist role in the organization is important as they present the first impression of the Bank to clients and visitors. As this first point of contact for the Bank, the Receptionist needs to have a corporate approach and be experienced and able to work in a demanding environment - with a calm and measured approach.

Working in coordination with the rest of the Staff the Receptionist ensures a smooth operation of the office and reports to the Office Manager.

**Accountabilities & Responsibilities**

**Reception (75%)**
- Screening incoming telephone calls (internal and external), determine purpose of calls, and forward calls to appropriate personnel or department, take and deliver messages when appropriate personnel are unavailable;
- Answer questions about organization and provide callers with address, directions, and other information;
- Greet and receive visitors, determine nature of business, direct and accompany visitors to appropriate personnel, keep visitors log;
- Depending on RO may prepare meeting room with presentation equipment/materials and refreshments Arrange passes, monitor visitors to the RO and prepare periodical statistics regarding the visitors from HQ
- Assist visiting missions if required

**Clerical/Administrative (25%)**
- Arrange couriers’.screen, sort and process mail for RO staff;
- Scan, copy and send documents;
- May assist with maintaining the archives and filing;
- Depending on RO may schedule appointments for RO staff, maintain appointment diary electronically in MS Outlook,
- Organize conference and meeting room bookings;
- Depending on RO may organize and register drivers working schedules;
- Arrange transportation for the EBRD visitors on request
- Provide assistance and secretarial back up to support Banker/s if required.
- Depending on RO may be required to provide ad hoc support to the secretaries/administrative staff/Office Manager
- May be responsible for the maintaining of staff whereabouts schedule
- May be entitled to ITC duties
- Depending on RO may assist with arranging local visas for staff and coordination with the foreign ministry

**Knowledge, Skills, Experience & Qualifications**
- Minimum secondary education, university preferred.
- Previous experience in a receptionist / secretarial capacity;
- Familiarity with the use of office equipment, such as fax, photocopiers etc.;
- Excellent verbal communication skills with a good telephone manner;
- Good interpersonal skills;
- Ability to work on own initiative and take responsibility where necessary and to work as part of a team.
- Multilingual - English plus relevant country of operation language
- A good phone manner and excellent organisational skills with ability to deal with people effectively;
- Follow the Bank’s policies and procedures;
**Personal profile**
- Smart and business-like appearance;
- Ability to work to a high standard (and while under pressure);
- Honest and trustworthy;
- Good time management skills
- Cultural awareness and sensitivity

**What is it like to work at the EBRD?**

Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.

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