Office Administrator

**POSITION TITLE**: Office Administrator

**REPORTS TO**: International Support Manager

**HOURS OF WORK**: 25.5 hours to 37.5 hours per week

**SALARY GUIDELINE**: EGP 28,560 - EGP 42,000 (depending on hours and experience)

**THE OPPORTUNITY**

IL Egypt (as part of the ILM Group) has an exciting opportunity for you to join our team as the **- Office Administrator in our office at West Bank, Luxor**

**ROLE PURPOSE**:
ILM Group is seeking an Office Administrator to coordinate our new branch in

Egypt. This position will provide an opportunity to implement the principles of humanitarian and human rights through our current social care services and the upcoming projects that you will support to develop.

This role is directly managed from the ILM UK office through remote working.

The ILM Egypt Administrator will report to both The International Support Unit

Manager at ILM UK and the ILM Egypt Board. This role entails the overview of

Care and Support centres for children and at-risk adults with supporting needs such as learning disabilities, autism spectrum, down syndrome, cerebral palsy, and other physical impairments.

**ILM GROUP**

International Learning Movement is a formal network of organisations that share the same vision, mission and values to tackle development needs and eradicate poverty worldwide. This partnership with headquarters in Asia, Africa and Europe forms the ILM Group. Following international development and humanitarian sector standards, International Learning Movement is committed to supporting children and at-risk adults when they need it the most.

In order to continue expanding our work and reaching more people, one of

ILM Group headquarters has recently been set up in Egypt, currently managed by the Chair of the board/trustee.

**JOB SPECIFICS**

**1. ADMINISTRATION AND FINANCIAL MANAGEMENT**:

- Plan and review the progress of projects and services, including financial management, at regular intervals (monthly, quarterly, and annually).
- Ensure the ILM office under your direction work in line with the programme strategy.
- Develop effective models and tools to enable planning and writing of project proposals that comply with the ILM' guidelines and standards.
- Provide timely feedback to the fundraising department, supporters, and stakeholders, particularly during emergency response, seasonal periods, or any specific campaigns.
- To be versed and familiar with existing changes within the required standards and regulations for INGOs / humanitarian relief, development agencies and local laws (CHS).
- Develop and implement the offices annual budget to ensure it is in line with the

Organisation's financial procedure.
- Carry out the financial transactions received by the ISU and by ILM partners in accordance with the funding agreements and budgets.
- Secure budgetary control of the projects and services according to ILM's financial procedures guidelines.
- Prepare an annual budget for core costs and identify funding to cover costs in collaboration with the ISU.

**2. LINE MANAGEMENT**:

- Produce project plans, budgets, and new policies.
- Present feedback and financial reports to ISU Manager and Board on a monthly, quarterly, and annual basis.
- Provide regular one-to-one (supervision) to the relevant employees, ensuring that you adhere to ILM's annual appraisal framework.
- Ensure that quality staff are recruited, inducted, and retained according to in
- country guidelines and ILM policy and procedures.
- Ensure all policies, guidance notes and procedures, including a handbook for national staff, are updated and implemented on a regular basis.

**3. HUMANITARIAN RESPONSE**:

- Implement a strategy to deliver rapid emergency responses during disasters and humanitarian crises.
- Support the Emergency team in identifying relevant stakeholders for the

Emergency Programme (UN, NGOs, donor agencies, private sector)
- During emergencies, actively encourage the partners to increase collaboration with agencies, UN Institutions, Donors, Trusts, Foundations,

Campaigners and Standardization Organisations.

**4. PROJECT MONITORING, EVALUATION, ACCOUNTABILITY AND LEARNING (MEAL)**:

- Assist in developing a regular monitoring and data collection process of all ILM project.
- Ensure effective regular monitoring of international programs to evaluate the impact and direction of the programmes.
- Ensure MEAL recommendations are implemented to improve the delivery of programmes and projects.
- Share recommendations based upon MEAL with ILM UK.

**5. RISK MANAGEMENT AND SECURITY**
- Ensure that there is an adequate analysis of the risks which could impact ILM's operations in the country under your management and evaluate the risk-taking approach of the Country Office.
- Ensure the development of a clear Risk Statement for the Country Office identifying risks specific to achieving ILM's objectives and the likelihood of such risks impacting the work of ILM
- Maintain an overview of the political