Personal Assistant/office Manager to Chairman

5 days ago

مصر, Egypt Pillars Consultancy Full time

office Coordination:
Manage and coordinate office operations, including organizing meetings, scheduling appointments, and maintaining office supplies. Communication:
Serve as a liaison between staff, clients, and external contacts. Document Management:
Create, edit, and proofread documents, reports, and presentations.
Maintain organized and up-to-date filing systems for both electronic and hard copy documents. Calendar Management:
Schedule and coordinate appointments, meetings, and travel arrangements for team members.
Ensure timely reminders and updates. Data Entry:
Accurately input and update information in databases and spreadsheets.
Assist in the maintenance of accurate and organized records. Meeting Support
Prepare meeting agendas, take minutes, and distribute relevant documentation.
Arrange and set up meeting rooms as needed. Visitor Management:
Greet and assist visitors in a courteous and professional manner
Coordinate visitor access and provide necessary information. Administrative Support:
Assist in the preparation of reports, presentations, and other documents.
Handle general clerical tasks, such as photocopying, scanning, and mailing. Skills and Qualifications
Proven experience as an administrative assistant or in a related role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Attention to detail and accuracy in work.
Ability to maintain confidentiality and handle sensitive information.

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