Personal Assistant

6 days ago

مصر, Egypt Nagwa Full time

**Summary**

Nagwa is looking to hire a motivated individual to join us on our mission to educate the world through providing administrative business and personal support, household management to the Principals and family members.

**Responsibilities**
- Running all needed business and personal errands
- Perform weekly walkthroughs using household checklists to identify action items
- Schedule and work closely with other staff on various household vendors and contractors
- Maintain a household vendor list
- Coordinate other household staff and assist with monthly schedules
- Identify and oversee various household projects as needed
- Keep an inventory of all household supplies (light bulbs, batteries, cleaning supplies), and restock as needed. Be mindful of expiration dates
- Oversees household security personnel
- Supervise gardening work and its maintenance on an ongoing basis
- Oversee onsite vendors as needed
- Travel arrangements management
- Schedule personal appointments
- Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.)
- Order home office supplies and monitor inventory
- Prepare and submit expense reports on a regular basis
- Work with travel concierge and accountant as needed
- Plan and coordinate family activities and events
- Assist with personal archival projects
- Providing day-to-day support for the Principals and their family members
- Assist the Principals’ family members in various tasks (Managing travel arrangements including airline tickets, visas, and hotel reservations and taking/collecting visitors/managers from the airport or other locations when indicated)

**Qualifications & Work Experience**
- Bachelor’s degree in business administration
- Minimum of 5+years of previous experience as a personal assistant is a must.
- Previous experience in working for a family office.
- Excellent command of the English language, both written and spoken.
- Very good knowledge of MS Office.
- Typical 8:00 a.m. - 4:00 p.m. work schedule, with the flexibility to work weekends and evenings.
- Technically savvy (Familiar with Gmail, Google Docs, Google Sheets and Calendar).

**Behavioural Competencies**
- Communication skills
- Time and stress management skills
- Attentive to details
- Flexible
- Accountable
- Independent
- Ability to work under pressure
- Problem-solving skills
- Adaptability and stability
- Initiative
- Team Player

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