Program Assistant

**COMPANY DESCRIPTION**

Program Assistant will support the Program Coordinator in the monitoring and support of students in the Public University Scholarships program and the administration of student-advising policies and procedures and logistics. Activities may include data entry, drafting documents, advising students, creating student reports, making phone calls, collecting data, and timely and accurate filing of key project documentation.

**RESPONSIBILITIES**
- Track students’ completion of activities and requirements and ensure that the student monitoring database is up to date
- Assist the Program coordinator in communicating with Ain Shams University faculties and staff to facilitate students’ academic requirements
- Coordinate and follow up with other teams on quarterly student update report content
- Draft content for the quarterly reports
- Assist Program Coordinator in budgeting and tracking participants costs
- Support in advising program planning
- Communicate with students on a regular basis
- Collect student success stories and data and share it bi-weekly with the marketing team
- Draft program documents including official letters, announcements, success stories, etc.
- Prepare end of semester participant attendance and performance data and evaluation statistics and submit to program coordinator for quarterly reporting
- Prepare fliers, graduation reports, and certificates and other documents for special events
- Maintain program files and documentation in an organized manner
- Coordinate logistics with universities as needed
- Keep record of and follow up on cost share documentation requests
- Organize meetings and record minutes of meetings
- Perform other tasks as requested

**RESPONSIBILITIES**

***_Required:_**
- Bachelor’s Degree in any relevant discipline such as education or business
- A minimum of 2 to 3 years of work experience
- Proficient in using Microsoft Word, PowerPoint, Excel, and Outlook
- Excellent in both written and spoken English and Arabic
- Organization and problem solving skills
- Strong writing skills
- Excellent attention to detail
- Passion for youth development- Egyptian citizenship

**_Preferred:_**:

- Demonstrated experience with program administration or project management
- Time management skills
- Team Player
- Interpersonal Skills

**WORK ENVIRONMENT**

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office.
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
- Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.