Office Manager/project Coordinator

Job Description:
**Job Description**:
Hilco Redevelopment Partners (“HRP”) is seeking an enterprising and enthusiastic office manager/project coordinator. We are looking for a highly organized, detail-oriented, reliable, and proactive individual to work in a dynamic and fun environment with a team of creative commercial real estate and corporate affairs professionals. This role involves a wide variety of administrative duties and organizational tasks to facilitate the team’s development project management function and is a good opportunity to learn about real estate development. Primary responsibilities include: managing schedules, supporting the planning/execution of virtual and in-person community events, ordering office supplies/provisions and ensuring proper office functioning, coordinating IT requests, printing, and deliveries, processing documents and managing project files, making travel arrangements, planning team outings/events, and creating expense reports. Additional responsibilities may include: creating/editing presentations, performing general research, tracking project and team metrics, invoice and contract tracking and administration, and other support tasks as needed.

General Responsibilities- Provide administrative support for the Executive Vice President, Corporate Affairs and the Alexandria Mixed-Use Development team- Manage team members’ calendars- Schedule in-person and virtual meetings and conference calls, and organize catering- Maintain appearance of common areas, organize and coordinate general office operations and procedures- Ensure uninterrupted office functioning, order supplies/provisions, manage equipment maintenance and vendor coordination- Perform a variety of daily tasks using various software, including word processing, spreadsheets, databases, and presentation software- Support/coordinate virtual and in-person community events- Coordinate e-blasts with development and communications teams- Log detailed meeting minutes in both internal and external meetings, consolidating key insights and clearly communicating next steps- Make travel arrangements/reservations and coordinate team outings/events- Create expense reports- Create and edit presentations, memos, reports and graphics- Track project and team metrics and perform research as needed- Coordinate IT requests, printing, deliveries and mailing/shipping- Answer vendor and other inquiries/correspondence and route to correct team member- Manage project files, including corporate records, documents, and reports- Manage new hire logistics in coordination with IT and other departments- Manage any workstation or other furniture changes- Invoice and contract tracking/administration- Troubleshoot administrative issues as they arise- Handle sensitive information in a confidential manner- Represent HRP in a professional and courteous manner

Skills/Qualifications- Diligent, organized, detail-oriented, reliable, energetic, proactive, determined and eager to learn- Self-starter, fast learner who can contribute immediately in a high-volume environment- Knowledgeable of typical office functions- Ability to juggle competing demands while prioritizing time-sensitive projects- Positive attitude with excellent customer service, telephone and computer skills- Proficient in MS Office, including Word, Excel, Outlook, Teams and Adobe Acrobat- Expertise in PowerPoint, with ability to create professional-looking presentations- Knowledge of BlueBeam, Yardi, or Adobe Creative Suite a plus, but not required- Ability to navigate within accounting systems to find/forward/save invoices

**Requirements**:
- Associate’s Degree- Minimum of one year proven administrative experience

Background on Hilco Redevelopment Partners:
HRP is a vertically integrated real estate investment and development company focused on industrial, life science, and mixed-use properties across the United States. HRP is committed to sustainable redevelopment through best-in-class environmental practices, community engagement, and local economic development.

We take on complex industrial projects where we return economic opportunity to former industrial sites that have run their useful life. HRP is a trusted partner and principal investor that maximizes value by tailoring its approach for each specific redevelopment project in a single integrated solution:
- Provide capital to guaranty completion of all project phases- Complete all demolition and remediation to regulatory standards- Redevelop sites in a socially responsible manner- Fully integrate demolition, remediation, and vertical construction

Hilco Redevelopment Partners

) is part of Northbrook, Illinois based Hilco Global

), the world’s leading authority on maximizing the value of business assets by delivering valuation, monetization and advisory solutions to an international marketplace. Hilco Global operates more than twenty specialized business units offering services that include asset valuation and appr