Project Administrator

**Reports to**: Project Manager

**FLSA Status**: Non-Exempt

**Pay**: $21.50-$28.00

**Job Type**: Fulltime

**About M Bar C Construction**:
M Bar C Construction is a family owned and operated business known for the design and construction of solar and non-solar carports and shade structures, established in 2005. We are dedicated to providing only the highest-quality carports and shade structures and perform primarily as a subcontractor while also performing full scope construction, installing approximately 30-40 megawatts of solar canopies annually. Family, Integrity, Commitment, Quality, Growth and Leadership are the values that we embody daily and drive our performance and excellence. We work hard and play hard with an enjoyable family work environment that provides growth and development of every team member. Join our team today

About the Job

**The Project Administrator Will**:
Support a Project Manager (PM) in managing multiple construction projects by engaging and collaborating with all internal team members, communicating with clients, subcontractors, and vendors, as well as assisting with all aspects of project documentation.
Support other team members as necessary, including but not limited to requests for quotes (RFQ’s) and taking meeting minutes.

**Reporting Relationships**:
The Project Administrator reports directly to and is fully accountable to the Project Manager.
The Project Administrator has no direct position reports but must maintain harmonious and productive relationships with all internal departments.

**Responsibilities and Duties**:
The primary functions of the Project Administrator are as follows:
Promote M Bar C values internally and externally at every opportunity, maintain collaborative team cohesiveness, and foster an atmosphere of teamwork.
Schedule, prepare, and participate in job related meetings whenever practicable. Document the discussion (actions, commitments, agreements) and distribute to participants afterward.
Find and pre-qualify new subcontractors, as needed, to support project needs.
Populate and/or coordinate with client for completion of Prelim Information Sheet.
At the direction of the PM, input final budget into Foundation
At the direction of the PM, assist in producing pencil draft invoices for submission to the client.
Utilizing information from a Steel Detailer and a plan set, coordinate the development of shop drawings from external sources.
Submit a request for quote (RFQ) to concrete vendors local to the project and coordinate a submittal of a mix design from chosen concrete vendors.
Confirm paint colors with the client, when applicable
Create, submit, and confirm approval of submittal packages for projects.
At the direction of the PM and Superintendent, coordinate subcontracting and vendor needs per project. Scope and pricing from subcontractors and vendors to be reviewed by PM and/or Superintendent.
Issue and secure all required Subcontract Agreements (SA’s) or Work Orders (WO’s).
Issue purchase orders to all required vendors.
Coordinate with Labor Compliance team to ensure all Subcontractors are in compliance before being on-site.
Prepare and maintain accurate shop inspection schedules. Request off-site inspections from client as required per project.
Request, coordinate, populate, and submit safety documentation per project needs. This includes but is not limited to Activity Hazard Analysis (AHA’s), Job Safety Analysis (JSA), Site Safety & Health Plan (SAHP), Tailgates, and Pre-Crane Checklists.
Create Project Handoff Work Sheet (PHWS) by populating cells with basic project information, while also clarifying selected scope options and associated labor and equipment budgets. Schedule and assist PM during Project Handoff Meeting, ensure all critical information is completely obtained and understood, document the discussion (actions, commitments, and agreements) and distribute meeting notes to team members with a finalized PHWS. Follow up on open items as needed to ensure completion.
Coordination and completion of field binders as well as printing of plans and project records for use by Superintendent and Foreman.
Booking of hotels and flights as needed. Completion of subsequent cost report.
Issuance of Dig Alert Ticket
Input estimated change orders/adjustments to budget in accounting software.
Substitute for PM as needed during weekly Project Meeting.
Share in managing M Bar C task management software and financial software by ensuring all project information is accurate and up to date. Finalize M Bar C Project Schedule after each PM Meeting and distribute list to relevant parties internally and externally by the end of each work week.
Scan and save field binder documents to server
Coordinate project close-out of files. Complete Warranty and Maintenance & Care Requirements paperwork and ensure sign-offs, quality control checklists, etc. are documented, signed, and filed.
Support project close out by confirming remaining committed costs and cl